Project Coordinator

About the role

McMillan Pazdan Smith is seeking a talented Project Coordinator to support Project Managers and Construction Administrators in all facets of coordination from Schematic Design through Construction Administration. This role will frequently handle multiple projects, coordinate logistical details, actively participate in document management, and interact with architects, engineers, contractors, clients, and consultants. This is an excellent opportunity to contribute, learn, and grow in a diverse and fun environment.

Responsibilities

• Ensure all project-related documentation is complete
• Archive all files and submittals (electronic and paper)
• Process Newforma RFI, submittals, and change orders
• Communicate with architects, engineers, contractors, and owners on all project information
• Utilize project management tools to increase efficiency and assure adherence to schedule
• File all project files and drawings (electronic and paper)
• Update and maintain filing system and archive process
• Maintain document control to include producing, filing, printing, binding, and delivering
• Maintain and track document revisions
• Assist with specifications and changes using a variety of methods, including hand-marked edits, electronic edits, and additions/deletions from other sources as directed by the project architect
• Log in, ship, and distribute submittals and support documents as needed
• Prepare and maintain support documents
• Prioritize and update LEED project status
• Type meeting minutes, field, and punch list reports
• Assist with schedule maintenance and reminders

Requirements

• High School Diploma or GED Equivalent
• Five (5) years related experience in a fast-paced professional environment
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel software
• Familiarity with Adobe Creative Suite software
• Knowledge of administrative and clerical procedures
• Excellent time management skills
• Ability to effectively and confidently prioritize and execute tasks with many competing priorities
• Ability to absorb new ideas and concepts quickly
• Effective verbal and written communication skills
• Strong interpersonal skills
• Good analytical and problem-solving abilities
• Ability to provide excellent customer service (internally and externally)
• Strong attention to detail
• Exceptional organizational and follow-through skills
• Ability to manage information with a high level of detail and accuracy
• Self-motivated and ability to work independently
• Proven ability to assess factors, make, and communicate decisions
• Demonstrated cultural awareness and sensitivity

Preferred Qualifications

• Bachelor’s degree
• Experience in an architectural, engineering, or construction firm
• Experience with Newforma Project Center, Procore, or other document management software
• Experience with PlanGrid
• Experience with Bluebeam PDF Revu, including Bluebeam Sets
• Experience with Deltek Vision software
• Experience with Leadership in Energy and Environmental Design (LEED) program or green initiatives
• Knowledge of AIA-related software

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally required to stand, walk, sit, use hands to grasp objects, reach with hands and arms, balance, stoop, kneel, or crouch, speak, or listen
• Must occasionally lift and/or carry up to 25 pounds
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Not exposed to hazardous working conditions
• The noise level in the work environment is usually moderate