Project Coordinator

Project Preparation and Set-Up

Aid the Project Team in preparing bid documentation as needed. Plot and/or order and distribute plans. Facilitate Project Team reviews, including Subcontractors. Manage Subcontractor execution and tracking. Assist in setting up new job profiles in Timberline. Compile Subcontractor Lists. Establish and maintain Submittal Logs, Shop Drawings Logs, Drawing Logs, RFI logs, Change Order Request and Change Order Logs. Draft Letters of Intent/Subcontracts/Requests for Insurance as necessary.

Project Preparation and Close-Out

Manage insurance, contracts, bid bonds, and performance bonds. Support Project Team in document acquisition and Close-Out binder preparation. Track Subcontractor/Vendor invoicing.

Project Management / Field Operations

Coordinate project meetings and take Meeting Minutes. Maintain Project Logs. Evaluate and validate change orders. Develop and maintain Master Project Schedules. Create On Screen Takeoff (OST) drawings as required. Prepare Weekly Reports.

Qualifications

• Working knowledge of Microsoft Suite including Outlook, Word, and Excel; ability to create basic documents and spreadsheets.
• Familiarity with DocuSign.
• Willingness to learn database management, experience with Procore preferred.
• Excellent written and verbal communication skills.
• Previous experience working in an administrative or receptionist role preferred.
• Tenant Improvement Construction experience a plus.

Desired Skills

• Superb organization skills; ability to adopt current organizational systems with efficient information retrieval and delivery.
• Careful attention to detail; ability to identify and prioritize tasks based on importance and deadlines.
• Outstanding time management; capability to coordinate multiple large-scale projects simultaneously.
• Self-sufficiency and flexibility to adapt to changes quickly with short notice.
• Ability to multitask and establish priorities with an effective course of action.
• Team-player who works well with others; willingness to help coworkers, clients, and subcontractors.
• Problem-solving skills; ability to use resources and gather information to effectively find solutions.

Perks and Benefits

• Employee Stock Ownership Plan (ESOP)
• Discretionary Bonus Plan
• Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
• $30 - $39 an hour

Pay and Schedule

The actual salary will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, and location. The range is subject to change and may be modified in the future.

Benefits

• Health, disability, life, dental, vision, Employee Stock Ownership Program and other retirement plans.

About the Role

Join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Skyline operates multiple offices throughout Illinois, California, and Washington. As an employee-owned company, Skyline has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe in "building better together."

Skills

Superb organization skills; ability to adopt current organizational systems with efficient information retrieval and delivery. Careful attention to detail; ability to identify and prioritize tasks based on importance and deadlines. Outstanding time management; capability to coordinate multiple large-scale projects simultaneously. Self-sufficiency and flexibility to adapt to changes quickly with short notice. Ability to multitask and establish priorities with an effective course of action. Team-player who works well with others; willingness to help coworkers, clients, and subcontractors. Problem-solving skills; ability to use resources and gather information to effectively find solutions.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Discretionary Bonus Plan
• Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
• $30 - $39 an hour