Project Coordinator

About the role

Provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

Responsibilities

• Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items)
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
• Create and maintain various office records such as Permit Tracker.
• Ensure all permit drawings get to the appropriate jobsite in a timely manner.
• Schedule of inspections for contract jobs.
• Assist with the scheduling of branch manpower.
• Assist with general accounting functions (billings, accounts receivable, accounts payable).
• Responsible for WIP process.
• Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
• Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over.
• Assist in following-up with the 1-week look ahead.
• Assist with the various meeting notes, as needed.
• Assist with scheduling all meetings.
• Assist Project Managers as needed.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.

Requirements

• While performing the duties of this job, the employee is constantly required to sit and frequently required to stand, walk, talk and hear.
• The physical strength rating of this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.
• Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and depth perception.
• Eye, feet, head, and hearing protection may be required.
• Operation of a computer keyboard, telephone, hand calculator, and a copier/fax machine are required.
• Understanding of addition/subtraction, simple math, technical instructions, simple memos, and business letters is required.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required