Project Coordinator

Job Overview

The Infrastructure MEP Project Coordinator provides essential administrative and operational support to the MEP Project Management team. This role is critical for ensuring the smooth flow of information, maintaining organized documentation, and facilitating coordination between the office and the field.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field. Equivalent direct experience will be considered

• Minimum of 2-4 years of experience in a construction support role

• Preferred: Experience working on MEP Mechanical, Electrical, Plumbing projects; experience in infrastructure, healthcare, data centers, or other complex facilities; proficiency with construction management software; experience with PDF editing software like Bluebeam Revu

Essential Functions

• Serve as the central hub for all project documentation, including drawings, specifications, submittals, RFIs, and change orders

• Manage the log, tracking, and distribution of all RFIs, submittals, and material submittals to architects, engineers, and clients

• Aid in the preparation and processing of change order documentation, including gathering quotes and supporting details from subcontractors

• Maintain accurate and up-to-date project files in both hard copy and digital formats within the company's project management software

• Prepare and distribute meeting agendas, minutes, and action item logs for project meetings

• Aid in the procurement process by collecting quotes, issuing purchase orders, and tracking delivery of major equipment and material

• Cook with vendors and subcontractors to ensure timely delivery of materials to the job site

• Track material and equipment deliveries against the project schedule and report any delays

• Act as a key communication link between the project manager, field superintendents, subcontractors, and engineers

• Aid in the preparation of daily, weekly, and monthly progress reports for management and the client

• Help collect and organize close-out documentation, including O&M manuals, as-built drawings, and warranty information

• Support the project team with safety documentation and orientation tracking as needed

• Help maintain logs for quality control and commissioning activities

• Ensure all documentation complies with company standards and project-specific requirements

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks

• Paid Time Off including Vacation, Holidays, and Sick Time

• Retirement Plans

• Medical and Prescription Drug Insurance

• Dental and Vision Insurance

• Disability and Life Insurance

• Paid Parental Leave

• Tuition Reimbursement

• Student Loan Planning Support

• Flexible Spending Accounts

• Wellness Programs

• Voluntary Benefits (e.g., Pet Insurance)

• Community and Volunteer Opportunities

• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Company Information

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer.