Project Coordinator

Responsibilities

• Enter time records for project team members and field crew to ensure accurate payroll and project tracking
• Maintain and update jobsite directories in Procore to keep project information current and accessible
• Manage jobsite office supply inventory and trailer setup to support operational efficiency
• Affiliate with scheduling and managing jobsite calendars and meeting spaces to facilitate effective planning and coordination
• Prepare and distribute meeting minutes and project documentation for record-keeping and transparency
• Route commitments and change orders through Procore/DocuSign for signatures to streamline contract management
• Ensure executed commitments are submitted to ERP for financial processing and compliance
• Review vendor invoices for accuracy, resolve discrepancies, and process for payment to maintain financial accuracy
• Affiliate with project closeout, documentation collection, and final turnover packages to ensure a smooth project completion

Qualifications

• Proficiency with Procore, Concur, DocuSign, and ERP systems to facilitate project and accounting operations
• Strong attention to detail and organizational skills to ensure precision in project documentation and processes
• Excellent communication abilities to support interaction with diverse teams and stakeholders
• Knowledge of construction billing practices, lien waivers, and compliance documentation to maintain financial integrity
• 2+ years of experience in construction administration or accounting support to provide reliable project coordination
• Bilingual (Spanish-speaking) preferred to enhance communication with diverse teams
• Ability to work independently and collaboratively in a team environment to achieve project goals
• Familiarity with CCIP and LEED documentation processes is a plus for compliance and sustainability initiatives