Project Coordinator

Job Summary

Key Responsibilities

Experience/Requirements

Safety Requirements

Regulatory Requirements

Physical Requirements

Working Conditions

Travel Requirements

About the Organization

• Job Summary

  Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports various management levels with administrative duties.

• Key Responsibilities

  • Call customers for project schedules and general inquiries.
  • Assist with Vendor Setup and document verification.
  • Generate Work Orders and Change Orders, coordinate crew dispatches.
  • Maintain daily schedules and update invoice tracking.
  • Prepare daily management reports, document industry-specific programs.
  • Organize and participate in meetings, distribute mail, monitor visitor access.
  • Support Payroll and Human Resources with administrative tasks.
  • Manage petty cash, track office supplies, and provide administrative support.

• Experience/Requirements

  • High School Diploma or equivalent.
  • Proven work experience in restoration or construction industry preferred.
  • Good judgment and discretion with confidential data.
  • Excellent analytical and problem-solving abilities.
  • Multi-tasker with ability to meet tight deadlines.
  • Good grasp of English, bilingual (English/Spanish) preferred.
  • Ability to follow directions, utilize resources, and maintain high attention to detail.

• Safety Requirements

  • Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards.
  • Required PPE includes gloves, masks, goggles, hard hats, and safety footwear.
  • Ergonomic practices to prevent musculoskeletal disorders.
  • Follow established office safety protocols.
  • Identify and report unsafe conditions, hazards, incidents, or injuries.
  • Familiarize with emergency procedures relevant to job site.

• Regulatory Requirements

  • Complete mandatory safety training sessions.
  • Follow ergonomic principles.
  • Adhere to office safety protocols.
  • Report unsafe conditions.
  • Familiarize with emergency procedures.

• Physical Requirements

  • Lifting and carrying up to 25 lbs. regularly, up to 50 lbs. with assistance.
  • Walking, bending, reaching, crouching, kneeling, climbing, squatting, twisting.
  • Sitting and standing for prolonged periods, alternating between sitting and standing.
  • Continuous repetitive motion and tasks involving hands, wrists, and arms.
  • Machinery operation as required.
  • Clear vision for computer use and eye coordination.

• Working Conditions

  • Indoor office setting for corporate roles.
  • Collaboration with team members through regular meetings.
  • Fieldwork at restoration sites, exposure to different weather conditions.
  • Potential exposure to hazardous materials, chemicals, or contaminants.
  • Strict adherence to safety protocols and use of PPE.
  • Work after hours and weekends due to 24/7 business operations.

• Travel Requirements

  • May include travel to and from job sites, requiring the use of company vehicles.
  • Possibility of attending out-of-town training or conferences.

About the Organization

Restoration Management Company is Northern California's largest emergency service/construction company, founded in 1985. We offer full-time positions, advancement opportunities, competitive benefits, and salaries. We are an equal employment opportunity employer.