Project Coordinator
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We must not put Job ID as heading. We must preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Also remove "Req Number ADM-26-00018" maybe as minor metadata in a short
or drop. The posting includes Pay Range: $20.35 - $32.37 Hourly (DOE). So we have Pay info. Also Branch Location: address. That could be part of About the role? Not exactly. Could be a short paragraph. We need sections: maybe About the role (job summary), Responsibilities (key responsibilities), Requirements (experience/requirements), Qualifications (maybe education?), Skills (maybe bilingual etc), Benefits (they mention "We offer: Full-time positions; Opportunity for advancement; Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance) PTO Paid holidays Competitive salaries"). So Benefits section can be included. Pay section we have. Schedule? Not specified; they mention "Work after hours and weekends given our 24/7 business operations" and "Travel Requirements". That's schedule info? Could be schedule: maybe mention flexible hours, after hours, weekends. But we should only create Schedule section if posting actually states them. It does mention work after hours and weekends, 24/7. So we can include Schedule section with that info. However we must avoid filler like "not specified". We have actual content. We must not duplicate lines. Need to extract substantive info. Let's parse: - Pay Range: $20.35 - $32.37 Hourly (DOE) - Branch Location: 3801 E. Roeser Rd. Suite 14 Phoenix, AZ 85040 - Core Values: Team Spirit, Integrity, Quality, Humility, and Safety. - Job Summary: Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports one or more of the following: Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. Serve as the liaison to corporate office for all new forms, policies, procedures, and program issues. - Key Responsibilities: list many bullet-like sentences (some run together). We'll need to break into
- items.
List them:
- Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner.
- Responsible for assisting with Vendor Setup ensuring vendor has provided correct documentation.
- Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary.
- Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly.
- May be responsible for maintaining daily schedules for crews and other project members, and may assist in establishing schedules for increased efficiencies.
- May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable.
- Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.
- Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including but not limited to: safety meetings, In-office meetings, production meetings, etc.
- Work with Call Center regarding new job information.
- Label photos and upload into specific systems/programs.
- Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed.
- Reporting (these duties may be applicable, depending on Division/Department):
- Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours.
- Submit complete and accurate T&M paperwork daily to Central Billing.
- Document daily updates on industry specific programs for all open jobs.
- Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports).
- Branch office support may include:
- Distribute and send all US mail and interoffice mail (courier service) for the Branch.
- Monitor visitor access when required, ensuring all protocols (safety/corporate) are followed.
- Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed.
- Organize timecards by division and review for errors. Where applicable enter hazard pay data and/or verify construction labor; submit to Payroll.
- Communicate with and assist Payroll and Human Resources with payroll and employee issues.
- Responsible for keeping petty cash supply balanced, authorizing reimbursements and tracking cash flow for submission to corporate office. (Except for Corporate)
- Keep adequate levels of office supply inventory, RMC apparel, and order when necessary.
- Provide administrative support to: Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians and Human Resources.
- Download documents and pictures into appropriate job folder for billing.
- Serve as point of contact to all office and/or project vendors, customers, and field personnel.
- Participate in production meetings.
- Serve as liaison to corporate office for new forms, policies, and procedures.
- Experience/Requirements:
- High School Diploma or equivalent.
- Proven work experience in a restoration or construction industry preferred.
- Use of good judgement and discretion with handling confidential data.
- Good knowledge in working with MS Office
- Customer service focus, with excellent interpersonal skills.
- Good grasp of English
- Bilingual (English/Spanish) preferred.
- Excellent analytical and problem-solving abilities.
- Multi-tasker, with ability to meet tight deadlines, works well under pressure.
- Ability to follow directions, utilize resources.
- High attention to detail, accuracy, and proofreading
- Safety Requirements (maybe part of Requirements or separate? Could be under Requirements but we have sections: Requirements, Qualifications, Skills. We could put safety under Requirements or maybe Qualifications? But we have to follow instruction: Use headings for those specific categories if content exists. We have content for Safety Requirements, Physical Requirements, Working Conditions, Travel Requirements. Could we put them under Requirements? Might be too broad. However we must not create sections with filler. We have real content for Safety Requirements, Physical Requirements, Working Conditions, Travel Requirements. But our allowed headings are limited to About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot add custom headings like Safety Requirements. So we need to fit that content into existing allowed headings. Probably we can put safety, physical, working conditions, travel under Requirements or Qualifications. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., meaning those are examples, but we should use those headings only? It says "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely we should only use those headings. So we must map all content into those sections. Thus: - About the role: Job Summary + Branch Location + Core Values maybe. - Responsibilities: Key Responsibilities list. - Requirements: Experience/Requirements list (including education, experience, etc.) - Qualifications: maybe Safety Requirements, Physical Requirements, Working Conditions, Travel Requirements? Or we could treat Qualifications as safety/physical/etc. But Qualifications often refers to certifications, degrees, etc. However we have no explicit qualifications besides HS diploma. Could put safety/physical under Requirements as well. But we need to avoid duplication. Perhaps we put experience/requirements under Requirements, and safety/physical/working conditions/travel under Qualifications (since they are job qualifications). Skills: maybe MS Office, customer service, bilingual, analytical, multitasking, attention to detail. Benefits: from "We offer: Full-time positions; Opportunity for advancement; Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance) PTO Paid holidays Competitive salaries" Pay: Pay Range. Schedule: mention work after hours and weekends, 24/7 business operations, travel to job sites, out-of-town training/conferences. We must not repeat job title. Also we should not include "Req Number ADM-26-00018" as heading; we can put in a short
maybe as metadata. We must remove boilerplate: EEO statement, etc. Also remove duplicated lines. Now produce HTML fragment. Let's craft:
About the role
Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties as needed and serves as the liaison to the corporate office for new forms, policies, procedures, and program issues. The role is based at 3801 E. Roeser Rd., Suite 14, Phoenix, AZ 85040 and requires adherence to the company core values: Team Spirit, Integrity, Quality, Humility, and Safety.
Responsibilities
- Call customers to communicate or coordinate project schedules and respond to general inquiries in a timely manner.
- Assist with vendor setup, ensuring vendors provide correct documentation.
- Answer phone calls from customers, answer questions, or direct to appropriate staff.
- Generate work orders and change orders upon request, forward to customer for signature, and coordinate crew dispatch.
- Maintain daily schedules for crews and project members; assist in establishing schedules for increased efficiencies.
- Prepare required state, federal, and/or waste management paperwork for asbestos projects, where applicable.
- Update invoice tracking spreadsheet and ensure delivery of payment requests to management.
- Organize weekly, bi‑weekly, and monthly meetings (safety, in‑office, production, etc.) per company policy.
- Work with the call center regarding new job information.
- Label photos and upload them into designated systems/programs.
- Create and maintain job files, ensuring all pertinent reports, documents, budget worksheets, invoices, project reports, and BOS are properly filed.
- Prepare daily management report on T&M cost spreadsheet, cross‑checking against subcontractor invoices and labor hours.
- Submit complete and accurate T&M paperwork daily to Central Billing.
- Document daily updates on industry‑specific programs for all open jobs.
- Enter information from tick sheets completed by technicians and project managers into industry‑specific programs (Moisture Mapper, Xactanalysis, Mica reports).
- Distribute and send US mail and interoffice mail (courier service) for the branch.
- Monitor visitor access when required, ensuring safety and corporate protocols are followed.
- Ensure all local, state, and federal postings directed by HR and Safety are properly displayed.
- Organize timecards by division, review for errors, enter hazard pay data or verify construction labor, and submit to payroll.
- Communicate with and assist Payroll and Human Resources on payroll and employee issues.
- Keep petty cash supply balanced, authorize reimbursements, and track cash flow for submission to the corporate office (except for corporate).
- Maintain adequate office supply inventory, RMC apparel, and reorder as necessary.
- Provide administrative support to Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians, and Human Resources.
- Download documents and pictures into appropriate job