Project Coordinator
Racine · Racine, WI · 3 wk ago
OTHRFull-time
We need to output HTML fragment with sections: About the role? The posting includes introduction, position purpose, essential duties (list), knowledge, skills, abilities required (list), supplemental info (EEO etc - remove), other experience and qualifications (minimum and preferred qualifications). We need to use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. No Pay/Benefits/Schedule unless present. There's no explicit pay, benefits, schedule. So we should not include those headings.
We need to decide which sections to include: Possibly "About the role" (introduction + position purpose). "Responsibilities" (essential duties). "Requirements" maybe knowledge, skills, abilities required? Or "Qualifications" for minimum/preferred qualifications. "Skills" maybe separate? The instruction says use headings for those categories; we can combine similar content.
We must not repeat job title. No Job ID.
We must preserve all substantive information, not invent or summarize away detail. So we need to keep details.
We need to use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. No Pay/Benefits/Schedule unless present. There's no explicit pay, benefits, schedule. So we should not include those headings.
We need to decide which sections to include: Possibly "About the role" (introduction + position purpose). "Responsibilities" (essential duties). "Requirements" maybe knowledge, skills, abilities required? Or "Qualifications" for minimum/preferred qualifications. "Skills" maybe separate? The instruction says use headings for those categories; we can combine similar content.
We must not repeat job title. No Job ID.
We must preserve all substantive information, not invent or summarize away detail. So we need to keep details.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus:
- Section About the role: include introduction paragraph and position purpose paragraph. Could be two
inside.
- Section Responsibilities: list essential duties (multiple bullet points). The essential duties are a long paragraph with many items separated by semicolons. We need to break into list items. The posting says "Essential Duties:" then a long sentence with many items separated by semicolons. We need to convert each item into
- . Must preserve all info.
Let's parse essential duties:
"Administer homeowner Tax Increment District (TID) programs, including application intake and processing; responding to applicant, homeowner, and contractor inquiries; compiling and preparing program data; reviewing submitted documentation; coordinating contract preparation, routing, and execution; scheduling and coordinating inspections; maintaining program records; and conducting required mailings and outreach.
Process applications and assist with down payment assistance, homeownership, and other incentive programs administered by the Department, including application intake and processing; responding to inquiries; compiling and preparing data; reviewing required documentation; coordinating contracts and signings; scheduling inspections; maintaining program records; and conducting mailings and outreach.
Provide administrative support for commercial TID activities, including assisting with tracking development agreements, payment requests, project requirements, and communications with developers regarding project issues or outstanding requirements.
Collect, organize, and maintain performance tracking information and coordinate payment schedules and related documentation with the Finance Department.
Provide administrative and program support for City and departmental initiatives, including neighborhood improvement and revitalization efforts such as the Clean Sweep Program. Assist with project coordination, resident and contractor communication, scheduling, outreach, documentation, tracking, and other activities necessary to support successful implementation.
Develop departmental graphics and informational materials, including mailings, social media graphics, website content and layouts, pamphlets, flyers, handouts, and other promotional or informational materials as assigned.
Provide administrative support to Department operations, including scheduling meetings, ordering supplies, coordinating mailings and print orders, and communicating with the Department of Customer Service, City Clerk\'s Office, other City departments, and outside organizations as necessary.
Respond to inquiries and requests from the public, contractors, developers, and other stakeholders, providing information and assistance with routine questions by telephone, email, and in person and routing more complex matters to the appropriate staff member.
Process financial transactions using MUNIS Financial Software, including initiating requisitions, processing invoices, requesting checks, and maintaining supporting documentation as required.
Cross-train and maintain a working knowledge of the functions and responsibilities of the Department\'s divisions in order to respond to general inquiries and accurately route requests to the appropriate division or staff member.
Provide administrative and program support to other Department divisions and assist with special projects, programs, events, and City initiatives as assigned by the Tax Increment Districts Manager, Department Leadership, or other designated supervisory staff.
Perform other related duties as Assigned Consistent With The Responsibilities And Functions Of The position."
We need to split each sentence or clause separated by semicolons? The instruction: Use
- for any list of duties/requirements/benefits. The essential duties are a list; we can treat each bullet as a separate duty. Could break by the semicolons within each paragraph, but also there are separate paragraphs. Simpler: treat each paragraph as a duty? But that would lose granularity. However we must preserve all substantive information; we can keep the paragraphs as
- items, each containing the full sentence(s). That preserves info. It's acceptable.
Thus each
- will contain the paragraph text.
We'll have maybe 10 items.
Now Requirements/Knowledge, Skills, and Abilities Required: This is a list of abilities. We'll put under a section maybe "Requirements" or "Skills". The instruction says we can have sections: Requirements, Qualifications, Skills. We need to decide mapping.
We have "Knowledge, Skills, and Abilities Required:" which is a list of bullet-like sentences separated by periods. We'll make
- for each.
Then we have "Supplemental Information:" which includes EEO etc - we must remove boilerplate. So drop that.
Then "OTHER EXPERIENCE AND QUALIFICATIONS:" with Minimum Qualifications and Preferred Qualifications. We'll put under a section "Qualifications". Within that we can have two sub-sections? Not required but we can just list items.
We need to preserve all substantive information: Minimum Qualifications: High school degree or equivalent. 3 years of entry level customer service. Ability to become a public notary. A combination of education and experience from which the candidate attained the necessary knowledge, skills, and abilities can be considered for the position.
Preferred Qualifications: Five (5)+ years of customer service experience. Knowledge of Governmental operations. Knowledge of basic construction principles and elements of a house. Knowledge of basic accounting and financial practices. Website design and content management. Experience in managing social media accounts. Understanding of graphic design principles and practices. Ability to read, speak, and write in Spanish.
We'll make
- for each.
Now we need to decide headings: About the role (intro+position purpose). Responsibilities (essential duties). Requirements (knowledge, skills, abilities). Qualifications (minimum+preferred). Possibly Skills separate? But we already have knowledge, skills, abilities under Requirements. Could also have Skills section for software knowledge etc. But we can keep as Requirements.
We must not create empty sections.
Thus output:
About the role
Introduction paragraph...
Position purpose paragraph...
Responsibilities
- Administer homeowner Tax Increment District (TID) programs, including application intake and processing; responding to applicant, homeowner, and contractor inquiries; compiling and preparing program data; reviewing submitted documentation; coordinating contract preparation, routing, and execution; scheduling and coordinating inspections; maintaining program records; and conducting required mailings and outreach.
- Process applications and assist with down payment assistance, homeownership, and other incentive programs administered by the Department, including application intake and processing; responding to inquiries; compiling and preparing data; reviewing required documentation; coordinating contracts and signings; scheduling inspections; maintaining program records; and conducting mailings and outreach.
- Provide administrative support for commercial TID activities, including assisting with tracking development agreements, payment requests, project requirements, and communications with developers regarding project issues or outstanding requirements.
- Collect, organize, and maintain performance tracking information and coordinate payment schedules and related documentation with the Finance Department.
- Provide administrative and program support for City and departmental initiatives, including neighborhood improvement and revitalization efforts such as the Clean Sweep Program. Assist with project coordination, resident and contractor communication, scheduling, outreach, documentation, tracking, and other activities necessary to support successful implementation.
- Develop departmental graphics and informational materials, including mailings, social media graphics, website content and layouts, pamphlets, flyers, handouts, and other promotional or informational materials as assigned.
- Provide administrative support to Department operations, including scheduling meetings, ordering supplies, coordinating mailings and print orders, and communicating with the Department of Customer Service, City Clerk's Office, other City departments, and outside organizations as necessary.
- Respond to inquiries and requests from the public, contractors, developers, and other stakeholders, providing information and assistance with routine questions by telephone, email, and in person and routing more complex matters to the appropriate staff member.
- Process financial transactions using MUNIS Financial Software, including initiating requisitions, processing invoices, requesting checks, and maintaining supporting documentation as required.
- Cross-train and maintain a working knowledge of the functions and responsibilities of the Department's divisions in order to respond to general inquiries and accurately route requests to the appropriate division or staff member.
- Provide administrative and program support to other Department divisions and assist with special projects, programs, events, and City initiatives as assigned by the Tax Increment Districts Manager, Department Leadership, or other designated supervisory staff.
- Perform other related duties as assigned consistent with the responsibilities and functions of the position.
Requirements
- Well organized and the ability to multi-task.
- Critical thinking, quick processing of complex situations, and problem-solving skills.
- Ability to become familiar with department functions, policies, procedures, and the department's relationship with other City departments and the City's overall operation.
- Ability to exercise discretion regarding matters that may be sensitive or confidential, such as information on applications and other inquiries.
- Ability to use professional soft skills daily to help external and internal customers.
- Working knowledge of Legistar Legislative Management Software, City Works Software and MUNIS Finance Software within 90 days of appointment.
- Working and proficient knowledge of Microsoft Office programs (Word, Outlook, Excel, PowerPoint, OneNote), plus the ability to create forms, templates, and office documents.
- Ability to establish effective working relationships with the public and colleagues through the exercise of good judgment, courtesy, and tact.
- Ability to learn and answer involved questions regarding departmental operations and procedures.
- Ability to understand, follow, and remember involved written and oral instructions, policies, and procedures, while performing tasks effectively and maintaining a high level of accuracy and attention to detail.
- Maintain a professional appearance, positive work ethic, and pleasant disposition towards all.
- Maintain a consistent, punctual, and reliable attendance record.
- Provide exemplary customer service to internal and external customers.
- Become an active and productive team member.
- Respect for your team and the diversity of its members.
Qualifications
- Minimum Qualifications: High school degree or equivalent.
- Minimum Qualifications: 3 years of entry level customer service.
- Minimum Qualifications: Ability to become a public notary.
- Minimum Qualifications: A combination of education and experience from which the candidate attained the necessary knowledge, skills, and abilities can be considered for the position.
- Preferred Qualifications: Five (5)+ years of customer service experience.
- Preferred Qualifications: Knowledge of Governmental operations.
- Preferred Qualifications: Knowledge of basic construction principles and elements of a house.
- Preferred Qualifications: Knowledge of basic accounting and financial practices.
- Preferred Qualifications: Website design and content management.
- Preferred Qualifications: Experience in managing social media accounts.
- Preferred Qualifications: Understanding of graphic design principles and practices.
- Preferred Qualifications: Ability to read, speak, and write in Spanish.
We must not include any boilerplate like EEO etc. We removed supplemental info.
Check that we didn't repeat job title. Good
for prose. Thus: - Section About the role: include introduction paragraph and position purpose paragraph. Could be two
inside. - Section Responsibilities: list essential duties (multiple bullet points). The essential duties are a long paragraph with many items separated by semicolons. We need to break into list items. The posting says "Essential Duties:" then a long sentence with many items separated by semicolons. We need to convert each item into
- for any list of duties/requirements/benefits. The essential duties are a list; we can treat each bullet as a separate duty. Could break by the semicolons within each paragraph, but also there are separate paragraphs. Simpler: treat each paragraph as a duty? But that would lose granularity. However we must preserve all substantive information; we can keep the paragraphs as
- items, each containing the full sentence(s). That preserves info. It's acceptable. Thus each
- will contain the paragraph text.
We'll have maybe 10 items.
Now Requirements/Knowledge, Skills, and Abilities Required: This is a list of abilities. We'll put under a section maybe "Requirements" or "Skills". The instruction says we can have sections: Requirements, Qualifications, Skills. We need to decide mapping.
We have "Knowledge, Skills, and Abilities Required:" which is a list of bullet-like sentences separated by periods. We'll make
- for each.
Then we have "Supplemental Information:" which includes EEO etc - we must remove boilerplate. So drop that.
Then "OTHER EXPERIENCE AND QUALIFICATIONS:" with Minimum Qualifications and Preferred Qualifications. We'll put under a section "Qualifications". Within that we can have two sub-sections? Not required but we can just list items.
We need to preserve all substantive information: Minimum Qualifications: High school degree or equivalent. 3 years of entry level customer service. Ability to become a public notary. A combination of education and experience from which the candidate attained the necessary knowledge, skills, and abilities can be considered for the position.
Preferred Qualifications: Five (5)+ years of customer service experience. Knowledge of Governmental operations. Knowledge of basic construction principles and elements of a house. Knowledge of basic accounting and financial practices. Website design and content management. Experience in managing social media accounts. Understanding of graphic design principles and practices. Ability to read, speak, and write in Spanish.
We'll make
- for each.
Now we need to decide headings: About the role (intro+position purpose). Responsibilities (essential duties). Requirements (knowledge, skills, abilities). Qualifications (minimum+preferred). Possibly Skills separate? But we already have knowledge, skills, abilities under Requirements. Could also have Skills section for software knowledge etc. But we can keep as Requirements.
We must not create empty sections.
Thus output:
About the role
Introduction paragraph...
Position purpose paragraph...
Responsibilities
- Administer homeowner Tax Increment District (TID) programs, including application intake and processing; responding to applicant, homeowner, and contractor inquiries; compiling and preparing program data; reviewing submitted documentation; coordinating contract preparation, routing, and execution; scheduling and coordinating inspections; maintaining program records; and conducting required mailings and outreach.
- Process applications and assist with down payment assistance, homeownership, and other incentive programs administered by the Department, including application intake and processing; responding to inquiries; compiling and preparing data; reviewing required documentation; coordinating contracts and signings; scheduling inspections; maintaining program records; and conducting mailings and outreach.
- Provide administrative support for commercial TID activities, including assisting with tracking development agreements, payment requests, project requirements, and communications with developers regarding project issues or outstanding requirements.
- Collect, organize, and maintain performance tracking information and coordinate payment schedules and related documentation with the Finance Department.
- Provide administrative and program support for City and departmental initiatives, including neighborhood improvement and revitalization efforts such as the Clean Sweep Program. Assist with project coordination, resident and contractor communication, scheduling, outreach, documentation, tracking, and other activities necessary to support successful implementation.
- Develop departmental graphics and informational materials, including mailings, social media graphics, website content and layouts, pamphlets, flyers, handouts, and other promotional or informational materials as assigned.
- Provide administrative support to Department operations, including scheduling meetings, ordering supplies, coordinating mailings and print orders, and communicating with the Department of Customer Service, City Clerk's Office, other City departments, and outside organizations as necessary.
- Respond to inquiries and requests from the public, contractors, developers, and other stakeholders, providing information and assistance with routine questions by telephone, email, and in person and routing more complex matters to the appropriate staff member.
- Process financial transactions using MUNIS Financial Software, including initiating requisitions, processing invoices, requesting checks, and maintaining supporting documentation as required.
- Cross-train and maintain a working knowledge of the functions and responsibilities of the Department's divisions in order to respond to general inquiries and accurately route requests to the appropriate division or staff member.
- Provide administrative and program support to other Department divisions and assist with special projects, programs, events, and City initiatives as assigned by the Tax Increment Districts Manager, Department Leadership, or other designated supervisory staff.
- Perform other related duties as assigned consistent with the responsibilities and functions of the position.
Requirements
- Well organized and the ability to multi-task.
- Critical thinking, quick processing of complex situations, and problem-solving skills.
- Ability to become familiar with department functions, policies, procedures, and the department's relationship with other City departments and the City's overall operation.
- Ability to exercise discretion regarding matters that may be sensitive or confidential, such as information on applications and other inquiries.
- Ability to use professional soft skills daily to help external and internal customers.
- Working knowledge of Legistar Legislative Management Software, City Works Software and MUNIS Finance Software within 90 days of appointment.
- Working and proficient knowledge of Microsoft Office programs (Word, Outlook, Excel, PowerPoint, OneNote), plus the ability to create forms, templates, and office documents.
- Ability to establish effective working relationships with the public and colleagues through the exercise of good judgment, courtesy, and tact.
- Ability to learn and answer involved questions regarding departmental operations and procedures.
- Ability to understand, follow, and remember involved written and oral instructions, policies, and procedures, while performing tasks effectively and maintaining a high level of accuracy and attention to detail.
- Maintain a professional appearance, positive work ethic, and pleasant disposition towards all.
- Maintain a consistent, punctual, and reliable attendance record.
- Provide exemplary customer service to internal and external customers.
- Become an active and productive team member.
- Respect for your team and the diversity of its members.
Qualifications
- Minimum Qualifications: High school degree or equivalent.
- Minimum Qualifications: 3 years of entry level customer service.
- Minimum Qualifications: Ability to become a public notary.
- Minimum Qualifications: A combination of education and experience from which the candidate attained the necessary knowledge, skills, and abilities can be considered for the position.
- Preferred Qualifications: Five (5)+ years of customer service experience.
- Preferred Qualifications: Knowledge of Governmental operations.
- Preferred Qualifications: Knowledge of basic construction principles and elements of a house.
- Preferred Qualifications: Knowledge of basic accounting and financial practices.
- Preferred Qualifications: Website design and content management.
- Preferred Qualifications: Experience in managing social media accounts.
- Preferred Qualifications: Understanding of graphic design principles and practices.
- Preferred Qualifications: Ability to read, speak, and write in Spanish.
- for each.
Now we need to decide headings: About the role (intro+position purpose). Responsibilities (essential duties). Requirements (knowledge, skills, abilities). Qualifications (minimum+preferred). Possibly Skills separate? But we already have knowledge, skills, abilities under Requirements. Could also have Skills section for software knowledge etc. But we can keep as Requirements.
We must not create empty sections.
Thus output:
- for each.
Then we have "Supplemental Information:" which includes EEO etc - we must remove boilerplate. So drop that.
Then "OTHER EXPERIENCE AND QUALIFICATIONS:" with Minimum Qualifications and Preferred Qualifications. We'll put under a section "Qualifications". Within that we can have two sub-sections? Not required but we can just list items.
We need to preserve all substantive information: Minimum Qualifications: High school degree or equivalent. 3 years of entry level customer service. Ability to become a public notary. A combination of education and experience from which the candidate attained the necessary knowledge, skills, and abilities can be considered for the position.
Preferred Qualifications: Five (5)+ years of customer service experience. Knowledge of Governmental operations. Knowledge of basic construction principles and elements of a house. Knowledge of basic accounting and financial practices. Website design and content management. Experience in managing social media accounts. Understanding of graphic design principles and practices. Ability to read, speak, and write in Spanish.
We'll make