Project Coordinator

Company Description

For over 80 years, Puffer‑Sweiven has set the standard in equipment and services for process control, automation, safety, and reliability. We help process‑intensive facilities run more efficiently and safely by delivering quality products, technical support, and knowledgeable staff to implement the needed process solutions — with the goal of exceeding customer expectations. Our dedication brings the most advanced products and services to our customers throughout the Central and Gulf Coast regions of Texas.

Specialties

• Pressure Management Isolation Valves & Actuation
• Control Valves & Regulators
• Process Control & Safety Systems
• Oil & Gas Automation – fiscal custody metering, controls, and SCADA
• Reliability Solutions & Services
• Specialty Pumps & Rotating Equipment
• Instrumentation Maintenance & Repair Services

Duties and Responsibilities

• Validate scope of work/PO, billing terms, tax, and funding caps; create project/WBS; assign cost center, rates, and workflow approvals; provide sales order instructions to Project Administrators; quality‑check naming, codes, budgets, and bill plan.
• Participate in project meetings, follow up on Action Item Log with direction from PMs (hand‑offs, kick‑offs, status updates, lessons learned, etc.), and ensure up‑to‑date, detailed project documentation.
• Monitor, identify, and inform PM and Integrated Project Team (IPT) of potential cost overruns or schedule delays; provide serious deviation warnings that could hinder project results.
• Understand manufacturing rates and trends to guide PMs on product delivery and shipment; schedule engineering drawings and released orders to Manufacturing to ensure successful purchase and build of hardware within schedule and budget.
• Update schedule and develop a reliable forecast with support from the IPT and direction from PMs.
• Review and approve time sheets; process expense reimbursements; coordinate with Purchasing on payments to vendors and subcontractors.
• Organize quality tests, quality assurance, and factory acceptance tests.
• Prepare and deliver concise budget and schedule narratives describing the status of assigned projects to PMs or customers.
• Complete invoicing on projects per purchase order requirements.
• Balance and close out projects with direction from PMs; analyze as‑sold projects to ensure accurate revenue and cost recognition.
• Identify and recommend opportunities tied to internal standards, processes, procedures, templates, and tools for efficient, quality delivery of projects; support execution of such opportunities as needed.

Qualifications

Education/Knowledge:

• Associate degree with 3 years of direct project coordination experience required; bachelor’s degree in engineering or a technical field of study preferred.
• Advanced proficiency in project scheduling software such as MS Project or Primavera P6.
• CAPM certification preferred.

Experience/Skills:

• Proficient in the use of common software such as MS Excel, Word, PowerPoint, etc.
• Ability to create and review baseline schedules for conformance with contractual requirements and overall best scheduling practices.
• Strong ability to collaborate and network with other groups and functions to reach business objectives, supporting customer/partner requirements.
• Strong policy, procedure, and compliance mindset, coupled with proactive internal and external customer focus.
• Ability to keep stakeholders informed of project timelines and changes.
• Advanced ability to evaluate project progress and facilitate interventions.