Project Coordinator

About the role

The Project Coordinator supports Account Directors and Project Managers by organizing day-to-day logistics and keeping work on track. They handle schedules, documentation, communication, and follow-ups across teams and vendors, making sure tasks move forward smoothly.

Responsibilities

• Partner closely with Account Director and Project Managers to deliver on client needs.
• Run errands as needed for client and sales needs.
• Manage day-to-day communication with clients and Account Director, supporting overall account management.
• Review RFQs, gather specifications, and request estimates in collaboration with Account Director.
• Create accurate estimates, sales orders, and purchase orders; set clear schedule expectations.
• Arrange and lead kickoff meetings with stakeholders to align on program/project details.
• Assist in problem solving production issues and implement corrective measures.
• Cookordinate and supervise installations.
• Assist in managing project tracking, provide updates to clients, and resolve shipping/logistic issues as needed.
• Finalize and maintain project grids/distros, ensuring accuracy from initiation through completion.
• Initiate requests to the Creative Department for deck creation and concepting.
• Provide material samples (stock, ink, foil, etc.) to Account Director or directly to clients.
• Collaborate with internal teams and external vendors to develop prototypes.
• Participate in press checks to ensure production quality.
• Provide exceptional customer service with both internal and external clients.

Requirements

• Must be dependable and have a solid work ethic.
• Excellent customer service skills.
• Excellent written and verbal communication skills and can work with all levels of staff, clients, supplies, and operations.
• Strong time management, critical thinking, monitoring, organization, coordination, problem solving, judgement, and decision-making skills.
• Ability to multitask and prioritize responsibilities effectively.

Skills & Qualifications

• Must have strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Experience with project management tools and software.
• Knowledge of printing processes and materials.

Additional Details

• Work Environment: Professional office setting.
• Physical Demands: Regularly standing, walking, sitting, reaching, talking, hearing, using hands and fingers, handling or feeling, stooping or kneeling, lifting up to 5 pounds, occasionally lifting up to 20 pounds.
• Reasonable Accommodations: May be made to enable individuals with disabilities to perform the essential functions.
• Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace.
• EEO: Premier Press provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any time without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.