Project Coordinator

About the role

The Project Coordinator will ensure accurate project documentation, material quantities, and cost tracking while facilitating communication between field and office teams. The Project Coordinator plays a key role in maintaining project efficiency, compliance, and alignment with schedule and budget objectives. This position supports projects within the Heavy Highway Asphalt Paving industry.

Essential Functions

• Ensure project clarity and alignment by reviewing plans and technical documents to define scope, timelines, and execution requirements.
• Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
• Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit-ready.
• Facilitate timely decision-making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
• Support on-time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
• Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
• Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
• Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
• Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
• Ensure accurate financial reporting by assisting with subcontractor billings and pay applications in alignment with project progress.
• Maintain uninterrupted field operations by managing and assigning CBYD tickets to support safe and efficient excavation activities.

Requirements

• 1-3 years construction experience, preferred.
• Knowledge of construction operations and specifications.
• Analytical and problem-solving skills.
• A bachelor's degree or relevant experience, preferred.
• Proficient computer skills.
• Excellent organizational, time management, leadership, and decision-making skills.
• Authorized to work in the U.S.

Travel

• On-Site Visits: Frequent travel to construction sites is essential, with potential travel ranging from 40% to 100% during the peak season, depending on project needs.
• Office Reporting: During the off-season, the Project Coordinator will primarily work from the office, with occasional field visits to assess the scope of work for upcoming bids. Travel during this period is expected to be between 0% to 40%.

Work Environment & Physical Demands

• The position offers a hybrid work environment, encompassing both office-based responsibilities and fieldwork at construction sites.
• Heavy work that includes moving objects up to 50 lb. or more.
• This position works on or near moving mechanical parts and loud equipment.
• Requires the ability to sit or stand for long periods of time as well as lifting, pulling, bending, kneeling, squatting, climbing, walking, reaching, driving, and repetitive motion.

Values

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.