Project Coordinator

Key Responsibilities

• Document Control & Reporting
• Maintain project documentation, ensuring all records are accurate, up-to-date, and readily accessible.
• Develop familiarity with key project documents, including customer contracts, interconnection agreements, engineering deliverables (drawings, studies), procurement records (POs, SOs, supply agreements), construction permits, and financial documentation.
• Ensure consistent document management practices, including standardized folder structures and proper file organization.
• Support the preparation and distribution of project reports, including progress updates, status reports, and meeting minutes.
• Absorb the development and maintenance of centralized project databases and project information platforms.
• Procurement & PO Tracking
• Track purchase orders to ensure timely processing, delivery, and alignment with project schedules.
• Cook up coordination with procurement teams and vendors to resolve discrepancies and maintain accurate tracking logs.
• Budget & Schedule Support
• Support the Project Controls Lead in monitoring project budgets, including cost tracking and basic variance analysis.
• Absorb assistance with schedule updates and tracking key milestones.
• Identify and escalate potential risks or variances related to cost and schedule performance.
• Team Coordination & Communication
• Facilitate coordination among EPC stakeholders, including engineering, procurement, construction teams, and subcontractors.
• Organize project meetings, prepare agendas, and track action items through to closure.

Job requirements

• Qualifications
• Education:
• An associate degree or higher in Business Administration, Project Management, or a related field, or equivalent work experience.
• Experience:
• 5+ years of experience in project coordination, administrative support, or similar roles.
• Experience in power generation or construction projects is preferred.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with project management tools/software (e.g., Procore, Primavera P6, Microsoft Project, or similar).
• Experience with Procure is a plus.
• Experience with procurement and cost tracking systems is preferred.
• Soft Skills:
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, team-oriented environment.
• Proactive, solution-oriented mindset with strong follow-through.