Project Coordinator

Responsibilities

• Deliver the OWN Experience every day by focusing on what drives our success—Clients, OWNers, Safety, Quality, and Financial Health.
• Aid in project financial tracking and reporting to ensure accuracy and timeliness.
• Support billing processes, including invoice creation, AR follow-up, and reconciliation.
• Maintain project information and data entry in accordance with OWN standards and SOPs.
• Create and organize project numbers, job folders, and shared drive directories.
• Update and maintain project information in Deltek, including mileage entries and financial data.
• Provide administrative support for project documentation, filing, and records management.
• Print, compile, and distribute plans, specifications, and other project documents.
• Prepare and track lien waivers, certificates of insurance (COIs), and related forms.
• Support the bid process, including invitations to bid (ITBs), plan room postings, and proposal coordination.
• Aid in contract preparation and execution.
• Cover funding documentation and assist with compliance tracking.
• Review submittals and maintain documentation in accordance with project requirements.
• Support permitting efforts, including preparation and submittal of permit applications.
• Aid in land disturbance, erosion control, and SWPPP documentation and coordination.
• Offer administrative and logistical support for project leaders on assigned projects.
• Communicate and coordinate with external project teams, consultants, and contractors.
• Support city, agency, and client communication to ensure smooth project coordination.
• Schedule and organize meetings, site visits, and project updates as needed.
• Prepare and assist with materials for client interviews, proposals, and Statements of Qualifications (SOQs).
• Aid in the preparation, review, and delivery of proposals and marketing materials.
• Support project leaders in organizing, scheduling, and documenting project milestones.
• Maintain proactive communication with internal and external stakeholders to ensure project alignment.

Requirements

• A High School Diploma or Equivalent, associates or bachelors degree preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Able to handle multiple tasks and projects concurrently.
• Able to work effectively in a team and thrive in a high-volume, deadline-driven work environment.
• Able to work independently with little supervision.
• Capable of occasional travel to project sites, conferences, meetings, and other company locations.
• Valid driver’s license and clean driving record.
• Able to lift 25 pounds.