Project Coordinator
About the role
Are you a natural planner who thrives on coordination and variety in your workday? Otak CPM is seeking an experienced Project Coordinator to join our Portland, Oregon office and support complex projects with multiple moving parts. In this role, you’ll work closely with our Client Service Managers, Senior Project Managers, design consultants, and builders, making strong communication, organization, and exceptional client service essential. At Otak CPM, we serve as independent advocates for our clients, helping keep their projects aligned, on track, and moving forward smoothly. Our expertise bridges the gap between design teams and builders, ensuring budgets, scope, and schedules are managed effectively. By handling the details, we enable our clients to focus on what matters most to them.
Responsibilities
- Support business development through participation in pursuit work, proposal writing and editing, and business development research, and provide leads to the overseeing Client Service Manager.
- Provide high-level assistance on multiple projects/programs, reporting to a Client Service Manager within a business unit/practice area (e.g., Architecture, Engineering, PM/CM, Project Controls).
- Coordinate and support all areas of the project from startup to closeout, including setting up projects in Deltek Vantagepoint, updating project workload planning, and contract administration for projects.
- Manage limited scopes of work within a project, including logistics and data tracking, and/or have responsibilities for contract management, project controls, and accounting on a large project or program.
- Assist as a liaison between all project team members, including the Client, Architects, Engineers, Subcontractors, Project Managers, and Field Personnel, to coordinate meetings and track completion of deliverables.
- Assist with the preparation of