Project Coordinator
About the role
Otak is seeking a Project Coordinator to support our Rocky Mountain Region and contribute to the successful delivery of design and engineering projects. Based in our Louisville, Colorado office and reporting to the Operations Manager, this position supports Project Managers by coordinating, preparing, distributing, and tracking project documentation, proposals, contracts, and other project-related materials. The Project Coordinator serves as a key resource for project teams, helping ensure projects remain organized, on track, and moving forward efficiently. The Rocky Mountain Region includes Transportation & Infrastructure, Water & Natural Resources, Structural Engineering, Planning & Landscape Architecture, and Construction Management & Inspection services. As an integrated, multi-disciplinary firm, Otak offers the opportunity to collaborate with professionals across a wide range of disciplines and contribute to diverse projects throughout Colorado and the western United States. Our team is committed to delivering exceptional client service and innovative solutions for public-sector clients and the communities they serve. This position will be based out of our Louisville, Colorado office.
Responsibilities
- Coordinate and support projects from startup to closeout including setting up projects in accounting software (Deltek Vantagepoint), updating project workload planning, and contract administration.
- Assist with reviewing client invoices and subconsultant invoices.
- Assist as liaison between all project team members including the Engineers, Subconsultants, and Project Managers to coordinate meetings and track completion of deliverables.
- Participate and support weekly team meetings and workload review.
- Review final deliverables (reports, memos, specifications) and perform quality control review for clarity, spelling, grammar, formatting, and overall document compliance.
- Create and maintain project documentation