Project Coordinator

About the role

The Special Projects Coordinator is responsible for ensuring projects move through the Distribution Center accurately, efficiently, and on the agreed-upon timeline. This role serves as the operational link between the Projects Teams, Warehouse, and Transportation.

Responsibilities

• Serve as the primary in‑warehouse point of contact for projects activity, ensuring alignment between the Project Manager, Warehouse, and Transportation.
• Maintain clear communication across all teams involved in wire project fulfillment.
• Monitor daily progress of wire projects on the warehouse floor to ensure all orders meet customer‑committed timelines.
• Coordinate cutting schedules, material staging, and workflow sequencing to prevent delays or bottlenecks.
• Communicate project status updates, risks, and completion timelines to the Commodities Manager and relevant teams.
• Verify accuracy of wire cuts, labeling, packaging, and documentation before orders move to shipping.
• Partner with Transportation to ensure completed orders are scheduled, loaded, and dispatched correctly.
• Maintain oversight of receiving of wire reels, tools, and project‑specific materials, confirming accuracy against purchase orders and project requirements.
• Identify process gaps or recurring issues in wire project flow and recommend improvements to increase efficiency and reliability.
• Act as the primary point of contact in the warehouse for the Wire Projects Team.
• Communicate project updates, risks, and completion status to the Commodities Manager and relevant stakeholders.
• Work closely with the Transportation team to ensure accurate scheduling, loading, and dispatch of completed wire orders.
• Facilitate daily or weekly touchpoints with cross-functional teams to maintain alignment.
• Review project specifications to ensure wire cuts, packaging, and labeling meet customer requirements.
• Conduct spot checks on completed wire orders before they are released to shipping.
• Ensure all documentation, work orders, and system updates are completed accurately.
• Identify recurring issues or inefficiencies in the wire project workflow and recommend improvements.
• Support the Project Teams in developing standardized processes for project execution.
• Assist in implementing new tools, tracking methods, or communication practices to improve project flow.

Qualifications

• Experience in warehouse operations, logistics, or distribution.
• Strong communication skills with the ability to coordinate across multiple teams.
• Ability to work in a fast-paced, deadline-driven environment.
• Solid organizational and time‑management skills.
• Comfortable working on the warehouse floor and interacting with operational staff.
• Experience with wire products, cutting operations, or project-based fulfillment.
• Familiarity with warehouse management systems (WMS) or project tracking tools.
• Prior experience in a coordinator or lead role.