Project Coordinator

About the role

The Project Coordinator at IRH plays a key support role in keeping projects organized and on track. Responsibilities include handling phone communications, performing data entry, preparing spreadsheets and presentations, attending meetings, and managing billing and filing processes. The role requires strong proficiency with business software and clear, professional communication skills. The Project Coordinator also supports project management efforts by helping reduce risk, maintain organization, and ensure a high‑quality customer experience from start to finish. This position works closely with the Sales and Operations teams.

Responsibilities

• Assist the Project Manager and operations team with daily tasks.
• Attend project‑related meetings with subcontractors, general contractors, and customers.
• Perform invoicing and billing activities specific to this division.
• Communicate daily with project team members regarding out‑of‑scope work and change orders.
• Work with field supervision on scheduling and submittals.
• Maintain a detail‑oriented, proactive approach to problem solving.
• Strive for professional excellence in all tasks.
• Be approachable, likable, and collaborative.
• Demonstrate a strong work ethic and a sense of responsibility/accountability.
• Ability to work effectively both independently and as part of a team.

Qualifications

• High School Diploma or equivalent (required).
• Bachelor’s Degree preferred.
• Minimum six (6) months experience working in the construction industry (required).

Skills

• Proficient in Microsoft Excel.
• Experience with Customer Relationship Management (CRM) software.
• Experience with Transportation Management Software.
• Preferred: Experience with Salesforce CRM and SAP.
• Preferred: Logistics experience, especially in logistics operations.