Project Coordinator

Key Responsibilities

• Support commercial solar and BESS projects from planning through commissioning.
• Cook up schedules, field staff logistics, project timelines, and day-to-day project needs.
• Aid the Project Manager and Superintendent with project execution and workforce allocation.
• Keep tabs on progress and help ensure project milestones are met.
• Communicate professionally with customers, general contractors, subcontractors, engineers, and inspectors.
• Maintain clear written communication across internal teams through email and project management software.
• Coordinate information between engineering, procurement, and field teams.
• Maintain detailed job logs and project documentation in Buildertrend.
• Track project status, inspections, change orders, and key milestones.
• Keep project files organized, including permits, purchase orders, engineering plans, and revisions.
• Conduct site audits and prepare documentation for project planning.
• Read and interpret electrical one-line diagrams and solar PV system layouts.
• Understand solar PV systems and Battery Energy Storage Systems (BESS) including major system components.
• Aid with permit submissions and revisions to the Authority Having Jurisdiction (AHJ).
• Ensure project documentation aligns with electrical, building, and solar codes.
• Maintain familiarity with New Mexico interconnection requirements.
• Schedule and coordinate project inspections.
• Meet inspectors onsite when required and ensure installations meet approved plans.
• Coordinate final approvals and utility interconnection / Permission to Operate (PTO).
• Work with the procurement team to source photovoltaic and BESS equipment.
• Create Bills of Materials (BOM) based on engineering designs.
• Ensure materials and equipment are delivered on time to maintain project schedules.
• Create purchase orders and track material procurement in Buildertrend.
• Work with structural and electrical engineers to ensure plans are complete and permit-ready.
• Gather necessary documentation for engineering review and permitting approvals.
• Assist with project closeout packages and final documentation.
• Ensure all project documentation is properly filed and archived.

Qualifications

• Valid driver’s license.
• Strong organizational and project coordination skills.
• Ability to manage multiple construction projects simultaneously.
• Excellent written and verbal communication.
• Reliable cellular phone for communication and documentation.
• Experience in commercial solar, energy storage, electrical construction, or EPC project coordination (preferred).
• Familiarity with solar PV systems and Battery Energy Storage Systems (BESS) (preferred).
• Experience with permitting, inspections, and utility interconnection processes (preferred).
• Experience using Buildertrend or construction project management software (preferred).