Project Coordinator

BASIC PURPOSE:The Project Coordinator is responsible for supporting the logistical coordination of all aspects of local operations, including materials, equipment, and subcontractors. This role involves close collaboration with Plant Operations, Yard, QA/QC, R&D and Project Managers to ensure maximum efficiency and profitability. Key duties include coordinating project activities, such as preparing submittal packages, placing material orders, and assisting with training initiatives. The Project Coordinator is also responsible for communicating scheduling recommendations to management, sales teams, and customers to ensure projects stay on track. Additionally, the role involves handling various administrative tasks and contributing to special projects under the direction of Project Managers. JOB DUTIES:Work closely with Project Managers, Shipping/Receiving Department, Pipe Traceability and Operations staff so tasks are completed with ISO complianceCommunicate with Field Project Coordinator, Field Traceability Support, Yard & Operations Staff regarding all pipe inventory receiving, shipping, tracking; hold joints, traceability problems and miscellaneous work on assigned projects. Utilize the Trace Coat pipe tracking to support operations along with maintaining production tracking spreadsheets.Process RFQ/PO for Subcontract work, as needed Utilizing INFOR to enter purchase requisitions and prepare documents in preparation for Billing. Provide Project Manager with back-up paperwork for invoicing, as needed Assist with setting up, organizing, and maintaining project files. Post all completed reports in project folder in .pdf format and report daily production data to Project Manager, customers, contractors, and inspection Participate in customer, sales and pre-job meetings as requiredImplement project scope, schedules, and cost estimatesWork with Operations as needed on inventory issues, delivery dates, and additional work scopesCommunicate updates to Project Manager and make presentations with project status updatesAttend Weekly meetings and all required meetings with Project Manager and customersPrepare special project reports and statistical analysisReview invoices for all sub-contractor work associated with their projects Create job cards and work orders for plant work before production startsAssist with document control using Q-Pulse and internal tracking methods to support Project Managers. Make sure all Specifications, ITP’s, etc, are completed and reviewed before work begins. Assist with the preparation of data books upon completion of projects.Work closely with third party inspectors on a day-to-day basis to ensure project tasks are completedCorrespond and verbally communicate in a professional manner with customersStrong organizational skills and attention to detail are imperative to success in this position. Leverage the use of artificial intelligence (AI) to optimize the completion and quality of tasks as needed. Ability to work in a fast-paced, stressful environment and be able to adjust to dynamic situations. Ability to work with a diverse group of people daily, and maintain professionalism when contacting clients, sales, management, admin and operations staff. Assist and collaborate with other departments by helping on projects as needed to support company-wide objectives and ensure smooth operations.Occasional travel to job sites, ODYSEA campus facilities or subcontractor facilities to better understand time required to complete various types of projects to assist with scheduling and coordinationEnsure all company policies and procedures are enforced and adhered to. All other duties as assigned.