Project Coordinator

Responsibilities

• Monitors project inbox and creates new projects in Monday.com and assigns to appropriate Project Manager
• Updates E Automate Sales Order with assigned Project Manager
• Works with Regional Managers to secure technician resources for install date(s) based on location and final equipment assignments
• Requests bid/availability from third-party installers based on install schedule and location
• Issues Purchase Orders to third-party installers to reserve them based on installation schedule
• Creates calls (requests for work to be done) in E Automate for Staging of equipment and installation of equipment (Technician Assignments)
• Communicates staging dates, machine wrap dates (with Graphics Guys) and ship dates with staging and shipping teams
• Continually updates tools and schedules with most up to date information
• Handles ATM moves and removals, security gate installs and coordination of site surveys
• Creates sales quotes for and sales orders, ATM moves and removals and others requested by Project Management
• Manages ATM, Security, and Rigger calendars in outlook
• Manages share file access levels for PM’s
• Allocates new machines to customers as they are received in our warehouse
• Creates new service calls and calendar requests for Project Managers

Qualifications

• Strong communication skills both written and verbal
• Friendly, positive attitude with customer service focus
• Ability to make decisions and adjustments to overcome roadblocks
• Detail oriented, very organized person with ability to multi-task and work in fast paced environment
• Decisiveness
• Interpersonal Skills
• Resourcefulness
• Excellent analytical and problem-solving skills
• Ability to work independently or with a team
• Ability to work with tight deadlines
• Ability to manage change and adapt to change quickly
• Ability to perform all duties while maintaining our core values of Professionalism, Integrity, and Teamwork
• Ability to Collaborate to accomplish team and company requirements

Education, Training, and Experience

• At least 2 years of experience in Professional Office Environment
• Working knowledge of Microsoft tools including Excel, Word, Teams, and Outlook
• Previous experience with ERP systems or ability to learn them quickly
• Knowledge of project management best practices and tools a plus
• Experience dealing with people in many different roles within an organization and with vendor partners a plus

Working Conditions and Physical Demands

• Ability to communicate effectively with all different levels and departments within an organization
• Ability to work independently OR collaboratively
• Ability to work in office and warehouse environments with varying noise levels
• Proficient typing skills
• Travel < 10%

Pay

Pay Range: $28 - $31 per hour