Project Coordinator

Position Summary The Project Coordinator handles the administrative and document-control side of one or more active projects. The role keeps project information accurate, organized, and moving, so PMs, PEs, and field leadership can focus on execution. It's a good fit for someone who is highly organized, responsive, and wants a career path into project engineering or project management. Benefits: Health and Welfare with no premiums Paid time off Paid holidays Cell phone allowance NGI profit sharing bonus program About Newtron Newtron is a leading electrical contractor specializing in large-scale industrial and mission-critical construction, including hyperscale data centers and complex large projects. We execute some of the most schedule-driven, technically demanding projects in the United States for the world's most sophisticated clients. Newtron Reno supports a $400M+ annual operation with complex procurement demands and rigorous financial controls. Reporting Relationship Reports directly to the Project Manager. Works daily with Project Engineers, Superintendents, Foremen, Procurement, Warehouse, and Accounting. Core Responsibilities Document Control & Project Administration Maintain project files in SharePoint/ACC using the standard folder structure (contracts, submittals, RFIs, change orders, billing, safety)Log and track RFIs, submittals, transmittals, and drawing/bulletin revisions; distribute current sets to field teamsPrepare meeting agendas, take minutes, and track action items to closurePrepare weekly coordinator update reports and project status reports Procurement & Material Support Enter and track purchase orders, delivery confirmations, and packing slips in coordination with Procurement and the WarehouseHelp with delivery scheduling and material tracking against the look-ahead scheduleTrack rental equipment on/off rent and vendor invoices Financial & Billing Support Help prepare monthly pay applications, backup documentation, and lien releasesCompile timesheets, staff augmentation logs, and credit card expense reports for billingHelp track change order and EWO documentation and status Compliance & Onboarding Track certified payroll, prevailing wage, and union reporting requirements where they applyCoordinate site badging, onboarding paperwork, and training records for new craft and staffKeep subcontractor and vendor insurance certificates and compliance documents current Qualifications Required 2+ years in construction administration, project coordination, or a similar office roleStrong organizational skills and attention to detailProficiency in Microsoft 365 (Excel, Outlook, SharePoint, Teams)Clear written and verbal communicationAble to manage several deadlines in a fast-paced environment Preferred Experience in electrical, mission-critical, or data center constructionFamiliarity with Procore, Autodesk Construction Cloud, or Viewpoint/VistaExposure to union labor environments and certified payrollAssociate's or Bachelor's degree in Construction Management or Business Key Attributes for Success Organized and dependable: keeps the project record clean and currentProactive: follows up before something becomes a problemTeam player: supports PMs, PEs, and field teams without egoEager to grow: wants to develop into new roles Why This Role Matters On large, fast-track projects, missing documents, late submittals, and billing errors directly hurt schedule and cash flow. The Project Coordinator keeps the information side of the job accurate so the team can execute predictably.