Project Coordinator

The Project Coordinator, Data Operations provides foundational project support to the CIBMTR Data Operations team. This role assists with project documentation, scheduling, task tracking, communication, and cross-team coordination to support successful execution of Data Operations initiatives.

Responsibilities

• Project Documentation & Meeting Support:
  • Maintain project schedules, work plans, and tracking tools.
  • Prepare meeting agendas, notes, action items, and follow-up summaries.
  • Schedule project meetings and assist with preparation and distribution of materials.
  • Support creation and updates of FAQs, reports, presentations, and documentation related to Data Operations and DTI workstreams.
• Communication & Cross-Team Coordination:
  • Support communication with internal and external stakeholders by sharing updates and maintaining accurate documentation.
  • Assist with cross-team coordination related to Data Operations project activities.
  • Prepare slide decks, status summaries, and similar communications as needed.
• Risk & Issue Support:
  • Support risk tracking by updating logs and ensuring timely escalation of potential issues.
• Operational & Process Support:
  • Maintain documentation repositories (e.g., SharePoint), ensuring version control and accuracy.
  • Identify workflow gaps or inefficiencies and share them with project leads for continuous improvement.
  • Participate in cross-functional learning activities, training opportunities, and onboarding modules designed for Data Operations team members.
  • Engage in development needed to build toward the competencies required of the Project Manager role, including communication, stakeholder engagement, basic issue escalation, and understanding of clinical data project workflows.
• Other duties as assigned.

Requirements

• Knowledge of:
  • Strong written and verbal communication skills.
  • Demonstrated capability in standard office and project management applications – i.e., Microsoft Office, Microsoft Project.
  • Demonstrated ability to organize tasks, manage logistics, and maintain documentation.
  • Attention to detail, ability to follow through, and comfort working in a fast-paced environment under conditions of uncertainty and change.
• Ability to:
  • Work independently; is self-motivated and willing to take initiative to complete tasks with minimal direction.
  • Be highly organized and attentive to detail.
  • Adapt, learn, and respond to changes quickly.
• Education and/or Experience:
  • Associate’s degree or equivalent experience.
  • 1-2 years of experience supporting projects, programs, operations, customer service, or administrative activities.

Preferred Qualifications

• Bachelor’s degree.
• Familiarity with project management concepts, tools, or methodologies.
• Familiarity with cross-functional project communication practices.
• Experience preparing reports, trackers, or operational documentation.
• Familiarity with clinical or research terminology (e.g., cellular therapies, hematopoietic stem cell transplant, blood and tissue cancers, immune diseases).

Benefits

• Medical, dental, vision, life, and disability insurance.
• Accident, critical illness, and hospital indemnity coverage.
• Well-being, legal, identity theft, and pet benefits.
• Retirement plans.
• Paid time off, holidays, and leave programs.
• Incentive plans.