Project Coordinator

About the Role

New River Electrical is seeking a qualified Project Coordinator with knowledge in the construction industry. In this role, you will support the Operations function and their projects by tracking, organizing, and validating project data such as labor, equipment, and other applicable project costs. You will prioritize multiple needs to ensure on-time delivery of critical tasks and work with field teams and management to collect and track pertinent project information throughout the project lifecycle. This position reports to the Project Coordinating Supervisor.

Responsibilities

• Prioritize conflicting needs, handling matters expeditiously and proactively, often under deadline pressures.
• Provide administrative support to the operations team as needed.
• Establish and maintain commonality and continuity of record keeping, including physical and electronic filing systems.
• Assist the Project Management team with various activities, including:
  • Managing files for bids, submitting bids, securing bid bonds, and certificates of insurance.
  • Setting up new jobs in the ERP system.
  • Completing pre-qualification questionnaires.
  • Logging hours for subcontractors.
  • Reporting hours and/or incidents on the ISNetworld site.
  • Supporting the development and tracking of change orders and project closeout forms.
• Maintain customer-required data such as diverse spend, project rosters, safety data, and key performance indicators.
• Assist the Project Management team with preparation and reporting of monthly accruals to customers.
• Assist in the preparation and submittal of safety plans.
• Request, send, or prepare lien notices or waivers.
• Track, validate, and organize project cost and billing information to support work in process.
• Work with clients to troubleshoot jobs or services dispatched via required platforms.
• Upload dispatched jobs or services to internal Project teams using required platforms.
• Assist in presenting project and financial data for resource meetings.
• Collaborate with field personnel and project controls to maximize data integrity.
• Troubleshoot inaccuracies in data, such as payroll, prior to processing into billing.
• Perform other duties as assigned; responsibilities may change with or without notice.

Requirements

• Associate’s degree or hands-on experience in the construction field, with preference toward utility experience. Formal apprenticeship programs for field experience candidates are preferred.
• Demonstrated proficiency in MS Office, including Word, PowerPoint, and Excel.
• High levels of discretion and judgment in both interpersonal and business matters.
• Strong organizational skills and the ability to prioritize and perform multiple tasks.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
• Excellent written and verbal communication skills.
• Resourceful team-player with the ability to work independently.
• Proven ability to handle confidential information with discretion.
• Focused on client service and meeting deadlines.

Schedule

This is a full-time position, Monday through Friday, 8:00 a.m. to 4:30 p.m.

Travel

Occasional travel may be required for off-site meetings, events, or other business matters.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee must sit at a desk and work on a computer for prolonged periods of time.