Project Coordinator

Essential Functions

• Provides all general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Cookes schedules for meetings and training as needed.
• Provides administrative support such as conducting research, assisting on the preparation statistical reports, and handling information requests.
• Organizes, processes, distributes, files/log and tracks RFIs, change orders, and other construction related documents.
• Aids project team in preparing written materials including applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control.
• Reviews, proofreads, and edits project related documents.
• Prepares and documents meeting minutes as needed.
• Aids in processing pay applications.
• Cooks check requests.
• Enters project data into program management software system.
• Communicates with project manager, construction administrator, and professional consultants as needed.
• Familiar with construction/project close out process.

Competencies

• Experience working on construction management programs and/or on a construction job site
• Experience working with architecture/engineering firm
• Construction experience with OSHPD and/or DSA projects
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of administration, procedures, and project related recordkeeping systems
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new project related software

Certification Requirements

Certifications are not necessary.

Supervisory Requirements

None

Work Environment

This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office location has a workstation for scanning/photocopying and a cafe for dining. Building construction sites may include varying temperatures, wind, dust, and noise levels and may include hazardous and dirty conditions.

Physical Demands

This position requires hand/wrist/finger dexterity for 8 hours a day, 40 hours a week. Ability to lift a set of construction documents. Ability to sit for long periods of time. Occasional light lifting.

Position Type/Hours expected to work

This is a full-time position with a minimum expectation of 40 hours per week.

Travel

Ocasional travel

Required Education and Experience

• A 4-year degree from an accredited college or university preferred
• A minimum of two years of administrative experience in a fast-paced office environment

Work Authorization

Sponsorship may be considered

AAP/EEO Statement

NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non-discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.