Project Coordinator

About the role

This position assists the Project Manager in completing projects from start to finish, ensuring assignments are completed with quality, within deadline and budget. MSI, founded in 1975, is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America, headquartered in Orange, California with over 50 showrooms and distribution centers across the U.S. and Canada.

Responsibilities

• Prepare and process closeout and job set up documents
• Maintain and follow important project documentation such as Letters-of-Intent, Contracts, Capital Improvement Certificates, Tax Exempt Certificates, Insurance Certificates, Lien Waivers and Warranty Letters
• Process documentation timely and accurately with organization
• Process material tickets, change orders and field tickets; enter into accounting system, update and maintain change order log
• Assist with assembling submittals: send to clients, update logs, track status, follow up until approval
• Develop strategies for projects
• Assist with preparation of purchase orders, maintain purchase orders, track invoices
• Occasionally travel to jobsites, facilities, and customer locations

Requirements

• Bachelor’s Degree in a similar field (preferred)
• ACAD knowledge (preferred)
• Ability to interpret documents such as blue prints, RFI and specifications
• Outstanding skills in written, verbal and presentation communication
• Proficiency in Microsoft Office, Excel, Outlook, and AutoCAD
• Ability to work as part of a cohesive team
• Ability to meet strict deadlines

Benefits

• Referral, Holiday, and Annual Bonuses
• Annual pay increases
• Paid Time Off
• Medical, Dental, and Vision Insurance
• Company-paid Short Term and Long Term disability
• Company-paid Life Insurance
• Tuition Reimbursement
• Traditional and Roth 401(k) plans with company matching contributions
• Charitable donation matching programs
• Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades K‑12, including free tutoring for SAT and ACT tests

Pay

This hourly, non‑exempt position pays from $25 to $28 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $53,000 and $59,200 annually, or more, depending on experience, overtime hours, and bonuses.

Schedule

Work Hours: Monday to Friday from 08:00 AM to 05:00 PM, plus 2 Saturdays a month from 08:00 AM to 12:00 PM.