Project Coordinator

Primary Responsibilities

• Prepare, update, and maintain project status reports.
• Partner with the Project Accountant to build custom client reports, monitor schedules, milestones, scope, and budgets, and flag risks directly to the Project Manager.
• Handle project data entries, monitor agent updates (milestones, documents), and establish standard Google Drive project folders using Master Templates.
• Audit client document templates, map out unassigned acquisition or relocation cases in tracking tools, and collaborate with agents and PMs to successfully transfer final project files to the client.
• Execute strict quality control reviews on project documents built by internal support teams, and coordinate with PMs for final high-level sign-offs.
• Organize internal and external meetings, draft targeted agendas, distribute meeting minutes, and consistently follow up on open action items.
• Manage trackers, process Task Orders (TO), coordinate monthly invoice reviews with accounting, and cross-verify completed deliverables against team time tracking.

Qualifications

• Advanced excel skills are required.
• Experience managing centralized data workflows.
• Proficiency in Google Workspace (Google Drive file structuring) and Microsoft Office Suite.
• Background working directly with project accountants, engineering teams, or right-of-way field agents is highly preferred.
• Highly organized with close attention to detail and strong organizational skills.
• Direct, respectful, and responsive communication style with strong written skills.
• Kindly assertive approach to keeping team members accountable and driving task execution.
• Exceptional time management skills with a proven ability to independently manage deadlines across multiple projects.
• Experience 3+ years of experience in project coordination or legal/engineering administrative support.