Project Coordinator

About the role

Marshall University seeks a Project Coordinator to plan, coordinate, and implement large‑scale recruitment and enrollment events such as Green & White Day Open Houses, High School Green & White Days, Marshall Bound, New Student Orientation, and other special events. The role manages event logistics, facility reservations, vendor and campus partner collaboration, registration, communications, inventory, staffing, and day‑of‑operations to deliver successful programs that support recruitment, enrollment, and retention goals.

Responsibilities

• Plan, coordinate, and implement large‑scale recruitment and enrollment events.
• Manage event logistics, facility reservations, and vendor/campus partner collaboration.
• Oversee registration management and communications.
• Maintain inventory oversight and provide staffing support.
• Direct day‑of‑event operations to ensure successful program delivery.
• Create welcoming, engaging, memorable campus experiences for prospective students and families.
• Support recruitment, enrollment, and retention goals through continuous assessment and program improvement.

Qualifications

Required:

• Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field.
• At least one year of experience planning events, programs, campus activities, orientation programming, hospitality, customer service operations, or a related field.
• Excellent communication skills.
• Strong organizational, project management, and time‑management abilities.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast‑paced environment.
• Exceptional customer service, teamwork, and collaboration skills; ability to represent the university professionally and positively.
• Proficiency with Microsoft Office applications, including demonstrated proficiency in Excel.
• Availability to work some evenings and weekends.

Preferred:

• Experience in higher education recruitment, admissions, orientation, student affairs, event planning, or enrollment management.
• Experience coordinating large‑scale events or programs involving multiple stakeholders.
• Knowledge of customer service best practices and visitor experience strategies.
• Experience working with event management, CRM, or registration systems.

Benefits

• Work week: 37.5 hours.
• Winter break: almost two weeks off in December.
• Paid holidays: 13 days per year.
• Annual leave: up to 24 days per year (max 360 hours) for classified staff, non‑classified staff, and 12‑month faculty.
• Sick leave: up to 18 days per year.
• Health insurance: seven plans through West Virginia Public Employees Insurance Agency (PEIA).
• Educational/tuition benefits for regular employees (after probation) and dependent children.
• Retirement: mandatory participation in TIAA 401(a) plan for full‑time benefits‑eligible employees.
• Basic term life insurance: $10,000 at no cost; optional life insurance available via pre‑tax earnings.
• Wellness programs: PEIA care management and Pathways to Wellness.

Pay

Salary range: $38,722 – $50,339 (commensurate with education, experience, and internal equity).

Schedule

Full‑time position; requires availability to work some evenings and weekends; standard work week is 37.5 hours.