Project Coordinator

Job Duties and Responsibilities

• Work with estimating department on turnover process and documentation
• Assign project numbers and move files from estimating to project management when project is awarded
• Enter write-up, Schedule of Values
• Major equipment purchase orders - issue letters of intent to include requesting lead times and submittal data
• Subcontractors - issue letters of intent and request submittal data
• Cookturnover meetings from estimating to operations
• Obtain and/or provide notice of commencements
• File notice to owner
• Certificates of insurance to general contractor
• Bid bonds and Performance, Labor & Material Bonds
• Process and execute necessary permits that are required for construction projects
• Set up, organize, and maintain the construction project filing system on server
• Red Forms for project managers
• Assemble contract and subcontract routing process
• Contract change orders and subchange orders
• Enter, update, create, and distribute submittals
• Project tracking logs
• Purchase orders and direct owner purchases
• Close-out process

Additional Responsibilities

• Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating)
• Licenses renewals
• Print reports requested by project managers
• File current inspection test reports and daily reports that are provided by superintendents
• Field team folder on server for foreman access
• Onboarding and training
• Expense reports

Physical Demands

• Sit for extended periods of time
• Stand as necessary
• Lift files
• Open filing cabinets
• Bend or stand as necessary

Work Environment

• Both an office and a field environment