Project Coordinator

Lime Media · Rockwall, TX · 2 mo ago

OTHRFull-time

About the Role

As a Project Coordinator at Lime Media, you will be part of a fast-growing organization that values giving back, collaboration, and excellence. You will own procurement, vendor logistics, and support client-facing communication cadence on assigned jobs, ensuring materials arrive verified, on spec, and on time while maintaining consistent client visibility throughout the build. This role is ideal for someone with experience in procurement or logistics in construction, fabrication, or production environments who thrives in a fast-paced setting and aspires to grow into a project management position.

What This Role Owns

Client Communication Cadence: Photo updates and client surveys go out on schedule, every week, without being chased.
Procurement Accuracy & Budget Adherence: Every item procured matches scope and spec, stays within budget, and is documented with receipts, returns, and refunds handled cleanly.
On-Time Fulfillment: Pack Lists are complete and accurate ahead of kickoff; procured items arrive in line with the production schedule.
Receiving & QC: Every incoming order is verified, damage-checked, and photo-documented before it reaches the shop floor.

Authority in This Role

The Project Coordinator executes and escalates; this role does not carry decision authority over scope, vendors, or schedule. When a procurement or vendor issue puts a Pack List or deadline at risk, the Project Coordinator flags it to the Project Manager early rather than resolving it unilaterally. The Coordinator owns the accuracy and cadence of the work, while the Project Manager owns the decisions that work feeds into.

Experience & Background

1 year of experience or equivalent internships in project support for construction, fabrication, or production environments (baseline requirement).
Experience with experiential marketing, set design, branded environments, or events production is a strong plus.
Demonstrated ability to manage vendor relationships and purchasing with accuracy under deadline pressure.
Demonstrated ability to track budgets, receipts, and documentation without things slipping through the cracks.
Demonstrated ability to communicate consistently and proactively with clients and internal teams.
Demonstrated ability to manage tasks and report on work.
Proficiency with Google Workspace and project management software.

Credentials

Field experience is the primary credential; an Associate's degree is a nice-to-have, not required.
A bachelor's degree in construction management is a nice-to-have, not required.
Familiarity with PM methodologies or Lean concepts (visual management, flow) is a plus, not required.

Behaviors & Characteristics

Obsessive about follow-through: cadence items (photos, surveys, receipts) go out on time because you track them, not because someone reminds you.
Proactively catch problems (damage, discrepancies, missing items) before they become the shop's problem.
Organized enough to run procurement across multiple concurrent projects without losing track of any one of them.
Communicate constantly and in writing: status updates, blockers, and decisions are documented, not just remembered.
Eager to evolve and learn what is needed to become a next-level project manager.