Project Coordinator

About the role

Kinkaid Civil Construction is a 100% employee-owned, family-run heavy civil construction company that self-performs underground utility installation and earthwork. With a strong reputation for integrity, safety, and quality craftsmanship, we are committed to building infrastructure that lasts while investing in the people who help build it. We are seeking a detail-oriented and organized Project Coordinator to support project teams with administrative, documentation, and coordination efforts from pre-construction through project closeout on heavy civil and underground utility projects throughout Utah.

Key Responsibilities

• Aid in routing contracts for internal and external signatures
• Organize and maintain project files, ensuring all documentation is accurate and up to date
• Prepare and track submittal packages, RFIs, and transmittals
• Maintain logs for submittals, RFIs, and project correspondence
• Ensure timely follow-up on pending items and approvals
• Distribute updated plans and documents to project teams and subcontractors
• Ensure field teams are working from the most current drawings and specifications
• Assist in gathering and organizing subcontractor and supplier quotes
• Support purchase order and subcontract documentation tracking
• Maintain updated vendor and subcontractor contact lists
• Support Project Managers and Superintendents with day-to-day project needs
• Assist with scheduling coordination, meeting notes, and tracking project milestones
• Carefully coordinate communication between internal teams, subcontractors, and clients
• Afford jobsite documentation, reporting, and data entry as needed
• Support onboarding documentation and compliance tracking for subcontractors

Requirements

• 2+ years of experience in construction administration, project coordination, or a related role preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced construction environment
• Basic understanding of construction plans, specifications, and project processes
• Strong communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with construction management software is a plus
• Self-motivated and team-oriented mindset

Summary

We offer a competitive salary and full benefits package (based on experience), including medical, dental, and vision insurance, life and disability coverage, a 401(k) with company match, paid time off (PTO), weekly pay, career growth opportunities, and equal opportunity employer status. We are an Equal Opportunity Employer committed to creating an inclusive environment for all employees and applicants.

What We Offer

• Competitive Salary + Full Benefits Package
• Employee Ownership – ESOP Participation
• Medical, Dental, and Vision Insurance
• Life & Disability Coverage
• 401(k) with Company Match
• Paid Time Off (PTO)
• Weekly Pay
• Career Growth Opportunities
• Equal Opportunity Employer Status

Recruiter & Agency Notice

Kinkaid Civil Construction does not accept unsolicited resumes from recruiters, staffing agencies, or search firms. Any unsolicited resumes submitted to Kinkaid Civil Construction employees without a current signed agreement in place will become the property of Kinkaid Civil Construction without any obligation of payment or referral fees. Please do not contact hiring managers or employees directly regarding this position.