Project Coordinator

Responsibilities

• Review and process contracts in CRM system – be able to identify if the contract package is not complete and communicate with the Project Manager accordingly
• Issue and receive purchase orders and solicit proposals to sub-contractors
• Maintain contact information and other documentations for technicians and sub-contractors, including performance and productivity spreadsheets
• Initiate project related reports as assigned including signal, lock out, COGS, RMR and project close-out reports
• Assist Project Manager in finalizing parts lists for projects, interacting with Inventory to stage those parts, and help research any custom parts for ordering
• Perform pre-installation system programming and verify alignment between contract and scope of work delivered to the installation team
• Assist Project Manager in any required permits, drawings, and submittals for projects, as warranted by customer
• Assist the Project Manager to create scope of work packages for each installation to ensure proper execution of installations for the customer
• Review completeness of installation closeout checklists with Project Managers
• Handle COI requests from customers
• For Kastle Video systems, email the internet requirements and the Kastle contact sheet
• Coordinate sub-contractors for site execution of work
• Aid the Project Manager in maintaining the on-line schedule program – add/remove technicians and make changes in the schedule as requested

Qualifications

• College degree or 4 years of relevant experience
• Ability to work as a team player in a fast-paced professional environment
• Function as a liaison between Installation Technicians, Project Managers, Client Services, and leadership
• Technical and analytical skills; ability to learn new programs, systems, and applications
• Excellent organizational skills and ability to develop goals while managing multiple competing priorities
• Excellent telephone manner, and professional writing skills
• Experience in drawings and schematics with Bluebeam, CAD, etc. a plus
• Ability to travel frequently by automobile – local travel only (up to 50%)
• Must be able to work overtime, weekends, and/or nights when required