Project Coordinator

About the role

The Project Coordinator plays a key supporting role within the project team, ensuring smooth administrative operations and effective document management throughout the project lifecycle. This role requires a detail-oriented professional with strong organizational, communication, and technical skills to manage workflows, support compliance efforts, and maintain project documentation and logistics.

Responsibilities

• Manages all project documents, including RFIs, submittals, shop drawings, change orders, material deliveries, and LEED documentation
• Aids in the trade partner bidding process by generating bid lists, soliciting trade partner commitments, issuing bid documents, and collecting bids
• Prepares subcontract agreements and purchase orders from drafts provided by the project team
• Provides overall administrative support to the team, including scheduling meetings, maintaining meeting notes, and issuing meeting minutes
• Prepares and monitors tracking logs for contract documents, submittals, shop drawings, RFIs, change orders, material deliveries, and LEED documentation
• Captures closeout documents including O&M’s, warranties, as-built drawings, and LEED documentation
• Participates and promotes a collaborative environment with project stakeholders
• Manages project priorities, organizes workflow, and plans for future tasks and projects

Qualifications

• Associates degree or equivalent administrative support experience
• Decision making, research and analytical problem-solving skills
• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands
• Possesses strong verbal and written communication skills, and interacts effectively at all levels within the organization
• Proficiency with the latest software

Skills

• Technical Job Knowledge

Benefits

• Base salary (or hourly) range: $55,000.00 - $75,000.00
• Comprehensive benefits package including health care, life insurance, short- and long-term disability benefits, and an annual contribution to your HSA
• Annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education
• Additional benefits such as Employee Assistance Program (EAP), on-site fitness center, and parental leave
• Eligible employees are provided a company vehicle or an auto allowance to support business activities

Pay

The base salary (or hourly) range for this position is $55,000.00 - $75,000.00

Schedule

N/A