Project Coordinator

Responsibilities

The Project Coordinator supports projects as a member of a Program Management Office team, working collaboratively with Project Managers, business owners, and cross-functional teams under the general direction of the PMO director. Responsibilities include:

• Providing overall administrative support to the PMO and assigned projects in areas such as project planning, scheduling, documentation management, capturing key decisions and action items, and facilitating communication across stakeholders.
• Participating in budget/resource management, including material and subcontract procurement, start-up, and close-out of small projects.
• Supporting the vendor management process, building relationships, ensuring invoices are captured, and participating in vendor evaluation and procurement.
• Assisting the project manager in maintaining project management documents such as charters, gate reviews, schedules, status reports, and documentation.
• Executing project management administrative and procurement tasks, including managing vendor evaluation teams, invoices, purchase orders, and inventory reports.
• Scheduling stakeholder meetings, documenting and generating meeting summaries, and following up on action items.
• Supporting continuous improvement of the Program Management Office, including creating summary metrics and drafting procedures and policies.
• Running small internal projects under the direction of a Project Manager or Director.

Qualifications

• Proficient in project management methodologies and terminology, with an understanding of project management tools.
• Proficient with Microsoft Outlook, Teams, SharePoint, Excel, and Word.
• Strong time management skills, with the ability to work on multiple projects, adapt to changing priorities, and maintain precision and attention to detail.
• Ability to produce assigned deliverables within deadlines.
• Strong communication skills (written and verbal), with the ability to work on cross-functional teams while maintaining a customer focus.

Education & Experience

• Bachelor’s degree in a related field, required.
• Minimum of two (2) years of experience supporting projects using project management methodologies.
• Preferred experience in information technology, data analytics, and healthcare administration.
• Preferred certifications: Certified Project Management Professional (CAPM), Six Sigma, Lean.

This position is office-based at our Jericho, NY office. The hourly range for this position is $28.85 – $36.06. Actual compensation depends on factors such as experience, education, credentials, location, and budget.