Project Coordinator

Join Horizon Construction Group, a leader in multi-family housing and master-planned multi-use neighborhoods since 1984. We’re looking for a highly organized, detail-oriented Project Coordinator to support our construction team from pre-construction through project completion.

About the role

The Project Coordinator provides administrative support to the construction team and serves as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors. This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards.

Responsibilities

• Prepare and distribute meeting agendas and meeting minutes
• Manage project documentation and maintain electronic project files
• Prepare and route owner contracts and exhibits through DocuSign
• Issue, track, and maintain subcontracts, purchase orders, and change orders
• Coordinate the distribution of project drawings, specifications, and updates
• Maintain subcontractor contact and distribution lists
• Track and manage insurance compliance for subcontractors
• Maintain RFI, submittal, and drawing logs within project management software
• Assist with monthly owner reports and project-specific reporting
• Coordinate project signage procurement
• Support project teams with punch lists and closeout documentation
• Review and follow up on project compliance items
• Track and file superintendent reports and required project paperwork
• Recommend workflow and process improvements to enhance project efficiency

Requirements

• Previous administrative, clerical, or secretarial experience
• Previous customer service experience
• Proficiency in Microsoft Word and Excel
• Strong verbal and written communication skills

Preferred Qualifications

• Construction administration experience
• Experience working with project management software
• Knowledge of construction documentation and contract processes

Skills

• Detail-oriented with a commitment to accuracy
• Able to adapt to changing priorities and deadlines
• Strong interpersonal and communication skills
• Proactive approach to problem-solving
• Ability to manage multiple tasks in a fast-paced environment

Physical Requirements

• Primarily office-based position
• Frequent use of a computer, phone, and standard office equipment
• Regular sitting, standing, and movement throughout the office
• Occasional lifting of up to 25 pounds

Pay

$26–30 per hour