Project Coordinator

About the role

We are seeking a detail-oriented Project Coordinator to support high-volume energy efficiency and demand response programs. This role focuses on program administration, rebate processing, data validation, and operational support across multiple initiatives. You will work in a fast-paced, metrics-driven environment, managing large volumes of applications and supporting program accuracy and compliance. This is an excellent opportunity for early-career professionals interested in utilities, sustainability, or energy programs.

Responsibilities

• Process high-volume rebate applications and work orders with a strong focus on accuracy and compliance
• Validate customer eligibility, equipment requirements, and incentive amounts
• Review applications submitted via digital systems, PDFs, and physical documentation
• Manage and prioritize workload from shared system queues
• Track progress using dashboards and meet performance metrics and quotas
• Collaborate with internal teams and third-party vendors to resolve issues
• Support both residential and commercial program workflows as needed
• Assist with project tracking, documentation, and reporting activities
• Prepare status reports, summaries, and presentations for stakeholders
• Maintain organized documentation and data records
• Contribute to process improvements and operational efficiency

Requirements

• 1–3 years of experience in a high-volume operational or administrative environment
• Strong attention to detail and ability to validate large amounts of data
• Experience with data entry, program processing, or operational workflows
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting
• Strong analytical and problem-solving skills
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Excellent verbal and written communication skills
• Self-driven with strong accountability and work ethic (especially in remote settings)

Preferred Qualifications

• Experience with Salesforce or similar systems
• Background in utility programs, rebates, or regulated environments
• Familiarity with Excel functions and data analysis
• Experience working with PDFs, document processing, or scanning tools
• Interest in energy efficiency, sustainability, or utility operations