Project Coordinator

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About the Role

Dr. Peter Park is seeking a strong applicant for the position of Project Coordinator for the Park Laboratory. This person will help with administrative matters related to the many projects in the laboratory and work closely with the 30-35 scientific staff, postdoctoral fellows, and graduate students. This individual will also work closely with other administrators within the Department and Harvard Medical School as well as with colleagues outside of the university.

Responsibilities

• Coordinates daily activities of the projects, including:
  • Paperwork for data acquisition from other institutions and NIH.
  • Scheduling meetings with both internal and external collaborators.
  • Coordinating conference travel and logistics for lab members.
• Provides day-to-day operations management, event planning, and administrative support to Dr. Park and his laboratory.
• Effectively and accurately communicates relevant project information to the project teams.
• Assists with the drafting and editing of project proposals and budgets.
• Assists with the hiring process for new openings in the lab and coordinates all onboarding processes including paperwork, ordering computer equipment/peripherals, and setting up new accounts.
• Plans, organizes, and provides administrative and financial support using independent judgment and discretion in planning, prioritizing, and organizing work.
• Independently works with the grants manager to ensure lab expenses are entered accurately and funds are used appropriately.
• Independently interacts with outside constituencies such as Harvard administrators, faculty, and business partners.
• Schedules and participates in calls and meetings on a regular basis; schedules and conducts calls and phone conferences as needed.
• Keeps Dr. Park and others informed about project status and issues that may impact progress.
• Provides administrative support for the courses that Dr. Park teaches.
• Serves as the primary contact between the laboratory and legal team, managing the full lifecycle of data agreements including updating databases and tracking deadlines.
• Updates the laboratory website with new content including publications, people profiles, and news.
• Places catering and supply orders for the laboratory and department as needed.

Requirements

Basic Qualifications:

• Three years' related administrative, coordination, or related experience required. Higher education may count towards experience.

Additional Qualifications and Skills:

• Bachelor's Degree strongly preferred.
• Experience with Harvard financial and administrative systems a plus (Concur, Microsoft Office, Google Workspace, Adobe Acrobat, Confluence).
• Experience handling complex and confidential information with discretion.
• Ability to work independently on assignments.
• Detail-oriented.
• Strong interpersonal skills and demonstrated ability to work as a team member.
• Ability to manage multiple projects and activities in a very busy work environment that is often deadline-driven.
• Strong written and communication skills.
• Ability to self-determine priorities.

Schedule

37.5 hours per week | Monday - Friday | 8:30 am - 5:00 pm

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental, and financial wellbeing. Benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts, and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Additional Information

• Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
• Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position.
• Work Format: This position has been determined to allow some duties to be performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.