Project Coordinator

About the Company

Hanley Energy is a globally recognized innovator in mission-critical power and energy-efficient technologies. Our United States headquarters is based in Ashburn, Virginia, with regional offices in Boardman, Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa, and the Nordics. We specialize in the design, sourcing, supply, installation, and commissioning of critical power and energy management solutions—from the power grid to factory process equipment and data center IT racks—coupled with comprehensive service and maintenance, security, consulting, and training.

Responsibilities

• Maintain dashboards and project portfolios.
• Link out reports on Smartsheet.
• Handle intercompany purchase orders (POs).
• Review Work-in-Progress (WIP) reports with project managers.
• Approve staged payments.
• Order loose sale items and spare parts kits.
• Maintain ROSD trackers.
• Update trackers for pull-in/push-out files.
• Provide backup logistics with delivery notes as required.
• Generate dashboard monthly reports.
• Transfer information into new portfolios.
• Forecast invoice reports.
• Measure and report project performance.
• Collaborate with team members.
• Stay updated with compliance rules and regulations.
• Respond to incoming calls, emails, and client queries.
• Create project plans and monitor project progress.
• Resolve project-related issues.

Requirements

• Degree in Business Management or a related field.
• 3–4 years of experience in the administration department as a Project Coordinator or similar role.
• Experience with project management software such as Smartsheet.
• Excellent leadership skills.
• Strong oral and written communication skills.
• Ability to motivate a team and maintain a positive work environment.
• Proficiency in Microsoft Office Tools.
• Ability to multitask and handle multiple projects simultaneously.
• Highly organized and detail-oriented.
• Ability to meet deadlines.