Project Coordinator

Role and Responsibilities

• Accurately enter sales orders, purchase orders, service tickets, repair documentation, and project information into ERP and CRM systems.
• Place material and equipment orders with vendors in accordance with project and repair requirements.
• Expedite open purchase orders to ensure on-time delivery and proactively communicate delays or issues.
• Cook inbound and outbound shipments, including scheduling freight, preparing shipping documentation, and tracking deliveries.
• Issue materials to projects, repair jobs, or service work orders within the ERP system and maintain accurate inventory records.
• Review order documentation for completeness and accuracy before system entry; flag discrepancies for resolution.
• Maintain and update customer, vendor, inventory, and project records to ensure current and accurate information.
• Aid with processing change orders, billing documentation, and project closeout data entry.
• Upload and organize electronic documents including contracts, submittals, factory acknowledgments, packing slips, and service reports.
• Run system reports and perform data audits to identify and correct errors or inconsistencies.
• Communicate with vendors and internal departments to clarify missing information and support smooth workflow.
• Maintain confidentiality of financial, customer, and company data.

Position Qualifications

• A high school diploma or equivalent required; an associate degree preferred.
• 2+ years of experience in data entry, purchasing, order processing, inventory control, or administrative support in an industrial, manufacturing, or service environment preferred.
• Experience placing purchase orders, expediting materials, and coordinating shipments preferred.
• Proficiency with ERP systems, CRM platforms, and Microsoft Office (especially Excel).
• Strong attention to detail with high accuracy in data entry and documentation.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Basic understanding of inventory management, shipping documentation, and invoicing processes.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently while supporting a team-oriented environment.

Physical Demands And Work Environment

• Occasional light lifting (20-25 lbs.), office environment.
• Regularly required to sit or stand, reach, bend, and move about the facility.

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer

We are committed to creating an inclusive environment for all employees.