Project Coordinator

About the role

GMC is seeking a Project Coordinator to support active and high-impact projects in our Greenville, SC office. This is a dynamic role for a driven professional who thrives in a collaborative environment and wants to play a key part in delivering meaningful work across our communities.

Responsibilities

• Provide high-level administrative support to engineering executives, including schedule coordination, meeting organization, and leadership of group training programs
• Facilitate clear and proactive communication across teams while anticipating needs, resolving scheduling conflicts, and managing shifting priorities and deadlines
• Support business development efforts by maintaining CRM systems, tracking client pipelines, and assisting with grant funding applications and compliance reporting
• Aid in pre-project planning by developing draft scopes, task orders, baseline schedules, and labor fee projections using historical and cost-based data
• Manage end-to-end project setup within financial and project management systems, ensuring accuracy in project data, billing structures, and tracking tools
• Assist in monitoring budgets, tracking financial performance, and ensuring adherence to schedule milestones throughout project delivery
• Maintain and reconcile monthly billing and project cost systems, including invoices, amendments, change orders, and subconsultant payments to ensure accurate financial reporting
• Support QA/QC processes by assisting with structured scheduling and time allocation oversight
• Lead the competitive bidding process, including coordinating advertisements for bids, preparing contract documents and specifications, and drafting pre-bid RFIs
• Compile and evaluate proposals, execute bid tabulations, and prepare letters of recommendation for contract award
• Coverage of finalized contract documents, amendments, addenda, and consultant agreements
• Coordinate distribution of finalized contract documents, amendments, addenda, and consultant agreements
• Serve as a central coordination point during construction administration, supporting communication between project managers, consultants, contractors, and regulatory agencies (RIA, SRF, COG, DES)
• Manage change notice and change order tracking systems to ensure proper documentation and workflow control
• Oversee pay application review and tracking throughout construction phases
• Lead project closeout activities, ensuring completion of financial reconciliations, regulatory approvals, punch lists, as-built documentation, and client deliverables
• Manage and maintain accurate and complete project records within internal databases to ensure data integrity and reporting accuracy

Qualifications

• Minimum of 2 years of experience in construction, accounting, engineering, or architecture-related industries
• High school diploma required; bachelor’s degree preferred
• Experience executing and maintaining contract documents
• Highly proficient in Microsoft Office Suite, with strong Excel skills
• Knowledge of Vantagepoint preferred
• Strong written and verbal communication skills
• Detail-oriented with excellent time management and organizational abilities
• Ability to multitask, prioritize effectively, and perform well under pressure
• Represent GMC professionally in all project-related interactions with clients, partners, prospective employees, and the community
• Reinforce GMC standards, culture, and core values in all aspects of work
• Demonstrate initiative, adaptability, and a commitment to continuous improvement in both quality and efficiency
• Contribute to improving project delivery processes and standards
• Support the Client Services team in achieving project and organizational goals
• Participate in community engagement and service activities, demonstrating awareness of their broader impact

Benefits

Equal Opportunity Employer/Disability/Veterans

About GMC

We believe in community, collaboration, and using the power of creativity and hard work to make a difference. Whether designing schools, parks, hospitals and other commercial developments, or providing clean water, safe streets and restoring resilient environments, GMC takes great pride in serving our communities through the transformative work we do. Every project is guided by the foundational concept that communities are built by people, not companies, and we strive to serve our communities with quality, integrity, creativity and care. One of the Southeast’s most comprehensive multi-disciplined firms, GMC is equipped to provide all of the services associated with architecture, interior design, civil engineering, environmental services, landscape architecture, planning, transportation engineering, geotechnical engineering, electrical engineering, surveying and disaster recovery.