Project Coordinator

About The Role

Step into a dynamic, fast-paced role where you’ll be at the center of project success—driving organization, accuracy, and collaboration across teams. In this position, you’ll play a key part in supporting Project Managers, managing critical project data, and ensuring financial and operational processes run smoothly from start to finish. If you enjoy being a go-to resource, thrive on high detail, and love seeing projects come together successfully, this role offers a rewarding opportunity to make a real impact.

Responsibilities

• Responsible for CRM data entry including contacts and firm.
• Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close out.
• Sets up and maintains project specific network and Outlook folders.
• Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
• Support Project Managers with Forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
• Provide and help to review project reports to ensure the team stays on time and on budget.
• Record daily bank deposits in our accounting system.
• Administrative assistance for operational team tasks.
• Perform office manager duties as needed, which could Include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
• Customer service oriented; treats every interaction with staff, clients, subconsultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities.
• May perform other duties as requested, directed, or assigned.

Qualifications

• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
• Demonstrate sound decision-making skills and maintain confidentiality.
• Able to work both in team and independent situations.
• Flexible and adaptable to changing situations in an evolving environment.
• Responsive to client and employees’ inquiries and able to resolve problems.
• Strong computer skills, including experience in various accounting software systems and Microsoft Office.
• Perform in a disciplined and thoughtful manner within a team environment.

Education

• Associate’s or bachelor’s degree in business administration, Accounting or Finance preferred or equivalent work experience.
• Typically, 2+ years of progressive experience in project administration or project accounting.
• Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.