Project Coordinator

Essential Duties & Responsibilities

• Serves as a key liaison between project managers, engineering, vendors, and customer sites to ensure timely and compliant project delivery.
• Assists Project Managers in developing and maintaining work plans for each phase of a project.
• Supports procurement, logistics management, shipping status, and delivery tracking.
• Tracks open issues, risks and action items.
• Maintains project submittal documentation (drawings, RFIs, change logs, etc.)
• Supports coordination of project personnel activities to help ensure projects progress on schedule and within budget.
• Reviews status reports and supports updates to schedules or plans as required.
• Prepares project reports for management, clients, or other stakeholders.
• Captures and maintains project documentation.
• Coordinates project meetings, including scheduling, agenda preparation, and documentation of meeting notes and action items.

Qualifications

• Education and/or Experience
  • 3 years project-related experience
  • Bachelor's degree in business administration, management, or a related field or equivalent experience.
• Core Competencies
  • Strong organizational and time management skills with the ability to manage multiple priorities.
  • Effective communication skills with the ability to coordinate across technical and non-technical teams.
  • Detail-oriented with the ability to maintain accurate documentation and tracking tools.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
  • Critical Thinking Skills
    • Ability to define problems, collect data, establish facts, and draw valid conclusions.
    • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Language Skills
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
  • Ability to effectively present information to management, clients, and project stakeholders.
• Physical Demands
  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; and risk of electrical shock.
  • The noise level in the work environment is usually moderate.
• Work Environment
  • This position is a hybrid work position in Louisville, KY.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Travel Requirements
  • Travel requirements may vary based on project phase and site activity, with up to 25% travel expected.