Project Coordinator

About the role

FDM is seeking a Project Coordinator located in St. Petersburg/Tampa to support a project in the Financial Services sector. Involvement in this project is anticipated to last initially for 6 months, but may be extended. This role will be hybrid with requirements to be in office 3 days per week.

Responsibilities

• Project Coordination & Execution
• Maintain project plans, timelines, milestones, and action item trackers.
• Cook meetings, follow up on deliverables, and help ensure projects remain on schedule.
• Cook project leads in identifying and resolving project risks, issues, and dependencies.
• Governance & Reporting
• Prepare project status reports, dashboards, and executive-ready presentation materials.
• Maintain project documentation, including meeting notes, decisions, action items, and project artifacts.
• Track project milestones and provide regular updates to stakeholders and leadership.
• Support governance meetings and ensure appropriate follow-up on key decisions and actions.
• Stakeholder Coordination
• Partner with business stakeholders and subject matter experts to gather updates and monitor project progress.
• Facilitate communication across project teams to ensure alignment and transparency.
• Escalate project concerns or delays to project leads as appropriate.
• Process Improvement & Automation
• Identify opportunities to improve project administration, reporting, and team processes.
• Utilize AI-enabled tools to streamline recurring tasks, enhance reporting, and improve productivity.
• Support adoption of technology solutions that improve project and team effectiveness.

Qualifications

• Education
• Bachelor's degree in Business Administration, Finance, Information Systems, Communications, or a related field.
• Experience
• 2-5 years of experience in project coordination, project management, PMO support, business operations, or a related role.
• Experience supporting multiple projects and working with cross-functional teams.
• Experience preparing status reports, meeting materials, and project documentation.

Skills

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Teams.
• Experience using project management tools such as Microsoft Project, Smartsheet, or similar platforms.
• Familiarity with AI tools such as Microsoft Copilot, ChatGPT, or similar technologies to support reporting, documentation, and workflow automation.

Preferred Qualifications

• Experience in Financial Services, Risk Management, Compliance, Audit, or a regulated industry.
• Familiarity with project governance, reporting, and PMO practices.
• Experience creating executive-level presentations and meeting materials.
• Exposure to process improvement, workflow automation, or change management initiatives.