Project Coordinator

Description F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen. Position Overview This is an entry-level position to assist Project Manager and Assistant Project Manager. Assigned Responsibilities Subcontractor CoordinationMaintain and monitor project plansAssist in preparation and maintenance of project schedulesCoordinate material procurement and deliveryCorrespondenceCheck drawing and specifications for completeness and discrepanciesAnalyze project risks and issues, and provide solutions.Review and determine suitability of shop drawings and submittalsContact vendors and subcontractors for proposalsReview/qualify subcontractor requests for change ordersProcess change orders and extra work ordersTrack status of change ordersCollect, verify and distribute as-builtsField observation and documentationCoordinate and document meetingsQuantity take offs / measurementsCollect, maintain and submit project close-out documentsAssist in preparing and approving requests for progress paymentsProcess and track status of “Requests for Information”Process and track status of shop drawings and submittalsActive participant in project safetyProvide administrative supportFacilitates/Assists with Job Site set-upReview subcontractor insurance certification to ensure compliance with contract requirementsReview certified payrolls and log into payroll canvassing report and send out deficiency lettersCoordinate vendor activities, payments, and credits for DepartmentProduce pay requestsTrack subcontractor pay requests and payment scheduleCollect/match lien waivers with payment schedulesType contractsLink all project documentation through project management softwareMaintain office filesOversee administrative processesDevelop/maintain workflows and administrative procedures for the departmentOversee office administrators’ responsibilitiesOther duties as assigned Administrative Responsibilities Process Vendor Accounts Payable Vouchers for paymentPrepare vouchers – for general overhead items.Verify Subcontractor Insurance for compliance with contract requirements.Coordinate vendor activities and payments for Division.Collect and review waivers of lien.Filing (Maintain Division/Office Files)General office support such as data entry, faxing and typing.Produce and distribute correspondence.Type contractsVerify subcontractor Insurance for compliance with contract requirements.Link all project documentation through project management software.Identify, develop, and call potential clients.Maintain client list, potential opportunities, and activity.Coordinate office events and activities.Responsible for managing and tracking staff sick and vacation time in the Kronos HR System Requirements B.S. in Business, Construction Management, and / or Engineering or commensurate trade experience required. Knowledge of basic computer applications for spreadsheets, word-processing, and scheduling experience required. Good communication, teamwork and organizational skills are necessary. Benefits Health insuranceDental insuranceVision insurancePaid time off401K matchingFlexible spending accountLife insuranceReferral programProfessional development assistance F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.