Project Coordinator

Core Competencies

• Highly organized with strong time management and follow-through
• Sharp attention to detail and accuracy in documentation and reporting
• Strong decision-making and problem-solving skills
• Effective interpersonal communication and collaboration across teams and stakeholders
• Proficient in Microsoft 365 and project coordination tools (Excel, SharePoint, Teams)
• Skilled at balancing multiple priorities in fast-paced, dynamic environments
• Clear, professional written and verbal communication
• Commitment to professionalism, accountability, and continuous improvement

Key Responsibilities & Essential Duties

• Support deliverables tracking and reporting, compiling data and preparing regular status summaries for management.
• Maintain and track assets, inventory, and equipment records to ensure accuracy and accountability.
• Afford assistance with process documentation, standard operating procedures (SOPs), and updates to project templates and forms.
• Provide technical writing and document formatting support to ensure clarity, consistency, and compliance with established standards.
• Record meeting minutes, capture action items, and track follow-up to ensure completion and visibility.
• Cook up schedules, logistics, and communications for meetings, deliverables, and reporting cycles.
• Collaborate with team members, stakeholders, and leadership to support project planning and documentation workflows.
• Maintain organized document repositories and version control within SharePoint or other content management systems.
• Provide administrative support to PMO leadership, including correspondence, scheduling, and document preparation.
• Contribute to a culture of professionalism, accuracy, and continuous improvement within the PMO.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business, Information Technology, Communications, or a related field, or equivalent experience
• 3+ years of project coordination or administrative support experience in a professional or corporate environment
• Proven ability to coordinate tasks, teams, and deliverables across multiple stakeholders
• Strong written, verbal, and presentation skills, with experience preparing materials for leadership and clients
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, SharePoint)
• Experience with asset or inventory tracking, document control, and reporting
• Excellent organization, time management, and attention to detail
• Demonstrated interpersonal skills, professionalism, and ability to work with all levels of management
• Strong problem-solving and decision-making skills in fast-paced environments
• Knowledge of reporting and data compilation using Excel and Microsoft 365
• Nice to have:
• Experience supporting IT service delivery, PMO, or government contracting environments
• Familiarity with ServiceNow, project tracking tools, or asset management systems
• Experience managing SharePoint sites, document repositories, or content libraries
• Familiarity with emerging technologies such as AI, automation, and an interest in applying them to improve PMO processes
• Exposure to process documentation or quality assurance practices
• Understanding of Section 508, records management, or accessibility standards
• Demonstrated initiative in improving documentation, workflows, or coordination processes