Project Coordinator

Duties and Responsibilities

• See each assigned project from start to finish under the direction of multiple Project Managers
• Prepare, report and analyze each project throughout its duration
• Generate subcontracts and purchase orders, helping to ensure that all parties comply with the requirements specified in each contract
• Produce documents for any changes to the agreement that occur over the course of the contract
• Execute the closeout process when both parties have met their obligations
• Generate owner change order requests, change orders, pay applications, etc. via Viewpoint (Vista) and Textura (Oracle)
• Initiate, approve and close monthly draws
• Collect lien waivers and affidavits for each Draw
• Enter and distribute submittals, RFI's, test logs, daily reports, etc. as needed
• Receive and record drawings
• Prepare monthly projection reports or other reports as needed (for example: open payables, job cost, etc.)
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
• Covers the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Aids in the coordination of express mail services
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Aids in the coordination of express mail services
• Assists with other related clerical duties such as photocopying, faxing, filing and collating
• Answers front desk telephone and directs the caller to the appropriate employee or to the employee’s voicemail when appropriate
• Other responsibilities as assigned

Qualifications

• Associates Degree, preferred
• Minimum of 4 years of experience in contract administration, preferred
• Experience in commercial construction preferred
• Experience with Viewpoint (Vista) and Textura (Oracle) preferred
• Strong verbal and written communication skills
• Proficiency in MS Office Suite