Project Coordinator

About the role

As a Distribution Project Coordinator, you will play a crucial role in supporting our sales team by coordinating logistics, managing project timelines, and ensuring seamless communication between internal teams and external stakeholders. You will work closely with Account Representatives and Sales Engineers to deliver exceptional customer service and facilitate successful project outcomes.

Responsibilities

• Coordinate logistics and manage project timelines to meet customer deadlines.
• Serve as a liaison between internal teams and external stakeholders, providing updates on job progress to customers and account managers.
• Create estimates, enter orders, and generate production work orders and freight shipments.
• File invoices and Bills of Lading (BOLs), ensuring accurate documentation and compliance.
• Deliver excellent customer service by meeting expectations and maintaining positive relationships.
• Use project management tools and software for efficient workflow and project tracking.
• Collaborate with sales teams to estimate job requirements and ensure project success.
• Identify issues and implement solutions promptly to ensure smooth project execution.
• Adjust priorities as necessary to meet changing project demands in dynamic environments.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, or a related field preferred.
• 2-3 years of proven experience in project coordination or logistics within a distribution or sales environment.
• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Proficiency in project management tools and software (e.g., JobScope, AS400, Excel).
• Ability to work effectively in a team environment and independently with minimal supervision.

Work Environment

This role will be performed in an office environment, primarily involving desk-based work.

Physical Demands

This position involves primarily sitting throughout the day, with occasional tasks that require moving objects. It emphasizes good manual dexterity, coordination, and stamina but does not involve constant movement or lifting heavy weights.