PROJECT COORDINATOR

Responsibilities

• Support client-facing project leadership by maintaining accurate project records and budgets, tracking progress against timelines, and monitoring project deliverables.
• Attend client meetings, create and maintain work-in-progress (WIP) reports, and provide project teams with updates on deadlines, milestones, and outstanding tasks.
• Cook up and maintain project conference calls and web meetings, including preparing and distributing meeting agendas, notes, and action items.
• Aid with continuous process improvement initiatives by evaluating and refining project lifecycles to minimize bottlenecks and improve operational efficiency.
• Support the development and implementation of standardized processes and deliverable frameworks to ensure consistency, quality, and brand integrity.
• Maintain a strong understanding of client objectives to help ensure project outcomes align with business goals and strategic priorities.
• Synthesize complex information into professional, high-impact communications for executive leadership and client stakeholders.
• Aid with establishing and maintaining data management protocols to protect confidential business information.
• Conduct reviews of project documentation to ensure accuracy, compliance, and alignment with project objectives.
• Evaluate and implement new business tools, technologies, and administrative methodologies to enhance operational effectiveness.
• Proactively identify project risks, communication gaps, and process challenges, developing solutions to maintain project momentum.
• Facilitate collaboration among cross-functional teams to ensure organizational goals are integrated into day-to-day project execution.
• Track and report key performance metrics and project milestones, providing leadership with insights on efficiency gains, performance trends, and opportunities for growth.

Qualifications

• MBA required; concentration in Business Administration, Strategy, Operations, Project Management, Communications, or a related field preferred.
• Minimum 7 years of experience supporting project teams in a role responsible for coordinating, tracking, and documenting project deliverables.
• Experience in consulting, professional services, corporate operations, technology, engineering, or other project-driven environments preferred.
• Demonstrated experience supporting client-facing initiatives, process improvement efforts, and cross-functional collaboration.
• Proficiency with Microsoft Office Suite, PDF software, Google Workspace, and project tracking tools is required.

Benefits

• Medical, dental, vision, pharmacy coverage
• Flexible Spending Accounts (FSAs)
• Paid vacation and personal leave
• Paid parental leave
• Paid community service time
• 401(k) with company match
• Company-paid life insurance
• Wellness reimbursement
• Employee recognition programs
• Annual merit/bonus consideration based on performance and business results