Project Coordinator

Midnight Mansion’s mission is to bring more delight into the world. We design, engineer, fabricate, and install immersive, in-person experiences—building anything from special exhibits to interactive pieces that blend creative technology, mechanical systems, lighting and sound, and special effects. From early prototypes to final install, we manage the full build and bring ambitious ideas into the real world.

About the Role

This position blends project management, production coordination, and operational support. You’ll work closely with company leadership and department heads to oversee both internal projects and external client work.

Responsibilities

• Coordinating timelines, deadlines, and deliverables across multiple projects
• Helping translate creative visions into action plans with tasks and milestones
• Facilitating sprint planning, check-ins, and retrospectives when appropriate
• Assisting with recruiting, onboarding, and general hiring coordination
• Helping resolve team blockers and support cross-functional communication
• Fostering a culture of follow-through and accountability (with kindness!)
• Documenting decisions, task assignments, and meeting outcomes
• Tracking progress across design, fabrication, software, and install
• Flagging misalignments early and help course-correct before they snowball

Requirements

• Ability to commute to our studio in Needham, MA and occasionally Somerville, MA
• Strong communication skills (written and verbal)
• 2+ years in project coordination, technical production, or similar role
• Experience with managing or coordinating interdisciplinary teams
• Experience managing project budgets
• Passion for immersive or location-based entertainment
• Applicants must be currently authorized to work in the United States on a full-time basis; we are unable to sponsor applicants for work visas at this time
• A valid U.S. driver's license

Nice to Haves

• Exposure to interactive technologies like Arduino, Raspberry Pi, lighting/audio systems, or show control
• Experience in themed entertainment, museum installation, live events, or similar creative industries
• Comfort with Google Drive, Jira, and/or other project management tools
• Hands-on experience in any technical/creative field (e.g., prototyping, CAD, scripting, wiring, etc.)
• You enjoy contributing to creative processes. While your primary role is coordination, you're not afraid to offer ideas and creativity from the team.

Benefits

• Paid Time Off (PTO) plus 12 recognized holidays
• Highly flexible work hours
• Medical, vision, and dental coverage
• Retirement Savings Plan with employer match

Pay

$70,000 - $80,000 a year, commensurate with experience