Project Coordinator

About the role

Dynamic Engineering is a nationally recognized multidisciplinary consulting firm providing engineering, surveying, environmental, planning, landscape architecture, traffic engineering, and related consulting services throughout the United States. The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s).

Responsibilities

• Project tracking and follow‑up
• Preparing submissions to agencies
• Arranging meetings and travel (airfare, hotel, vehicles)
• Preparing itineraries and coordinating travel with client(s)
• Preparing materials for hearings (plans, reports, letters, exhibits)
• Coordinating with attorneys, municipalities and other participants for hearings
• Obtaining review letters and identifying action items
• Preparing hearing summaries
• Assisting with proposals and coordinating follow‑up with subcontractors on language/pricing
• Reviewing all subconsultant/subcontractor invoices against approved proposals
• Organizing, distributing and following up on billing to Project Managers
• Reviewing billing
• Coordinating project submissions with technical and administrative staff
• Completing project tracking forms/reports with technical staff
• Communicating with clients on job status as needed
• Following up with agencies on project review status
• Serving as a project contact for selected client(s)
• Directing project matters to technical staff as necessary
• Reviewing and acting upon all incoming mail
• Assisting in filing and general office support
• Coordinating meetings with clients, agencies and other stakeholders
• Receiving visitors, preparing agendas, compiling documents (plans, reports, letters, etc.)
• Preparing meeting minutes

Requirements

• High School Diploma required
• Associate’s Degree and/or Bachelor’s Degree preferred
• 2+ years’ experience in an office environment/administrative role

Qualifications

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Skills

• Well‑organized and highly motivated
• Excellent written and oral communication skills
• Excellent customer service skills
• Self‑starter able to work independently and as part of a team

Benefits

• Competitive compensation and annual incentive opportunities
• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match
• Paid time off, company holidays, and family support benefits
• Professional development, continuing education, and credential support
• Employee Assistance Program (EAP) and wellness resources
• Opportunities to collaborate across disciplines and contribute to meaningful projects
• Direct access to experienced leaders and exposure to strategic business initiatives
• A collaborative, entrepreneurial culture that encourages innovation, accountability, and long‑term career growth
• Meaningful responsibility and the opportunity to make an impact from day one

Pay

$30‑$35 per hour