Project Coordinator

Job Type: Full-time

About the role

At Diverzify+ and our Family of Brands, our Project Coordinators work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
• Build customer relations through timely document return and create routing sheets to track paperwork
• Communicate with suppliers about product availability and place/track material orders
• Make freight arrangements for cost-effective product shipments
• Perform timely follow-ups on shipments and track multiple deliveries
• Distribute bi-monthly Salesperson billing summary sheets for customer billing
• Maintain project documentation in job folders and the computer system
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
• Review change orders, verify billing documents, and submit for client approval
• Complete accurate billing and follow up with clients for payment verification
• Prepare necessary project close-outs at project completion

Qualifications

• Proven work experience in a Construction Administration role.
• Experience in project management, from conception to delivery.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong working knowledge of Microsoft Project and Microsoft Planner.
• Preferred Qualifications: BSc in Business Administration or related field
• Preferred Qualifications: Experience as a Project Coordinator role or similar within the construction industry.
• Preferred Qualifications: Familiarity with risk management and quality assurance control
• Preferred Qualifications: Hands-on experience with project management tools
• Preferred Qualifications: PMP / PRINCE2 certification

Benefits

• Competitive pay
• Medical
• Dental
• Vision
• Telemedical
• Mental Health
• Prescriptions
• HSA/FSA
• Life and AD&D
• 401k Company Match